Documentation
The Office for Disability Equity asks students to provide us with documentation about their disability and the likely impact of the disability on their educational experiences.
Examples of documentation include:
- Medical records such as a patient portal diagnostic summary, office visit summary, audiogram, and vision screening results.
- A letter from a healthcare professional
- Neuropsychological assessment report
- Individualized Education Program (IEP) or 504 Plan
We recommend that the documentation includes the following information:
- A diagnosis of the disability or health condition
- A description of the current impact and limitations caused by the disability
- The severity of the disability
- Approximate duration of the disability
- A qualified healthcare provider's identification includes name, title, certification/license, and contact information
Frequently Asked Questions
Students can submit documentation in the following ways:
- Upload to Accommodate
- Email your assigned access consultant
- Fax at (406) 243-5330
- Drop off in person at the ODE office in Aber Hall, Room 111
Students are welcome to talk to us to learn about assessments, where to obtain them, and explore options for support while seeking assessments.
All documentation submitted to ODE is kept confidential and separate from academic records under the Family Education Rights and Privacy Act (FERPA). HIPAA privacy rules do not apply to documents submitted to ODE.
Documentation must address an existing diagnosis and the provider’s confirmation that an assistance animal (emotional support animal, ESA) is necessary to help alleviate symptoms associated with the condition. ODE has a documentation form for an ESA.
No. Testing agencies require test takers with disabilities to follow their documentation guidelines to request accommodations. Read more about testing agencies and accommodations.