Accessible Event Planning

Here are the must-know essentials to make your event accessible and more inclusive.

Publicity materials


  • Make digital and print documents accessible.
  • Include a reasonable accommodation statement. 



Statement examples:

  • The University of Montana is committed to creating inclusive, accessible events. If you would like to request reasonable accommodations for this event, please contact [name of the event host, email, or phone]. At least [x] days advance notice will help us to provide seamless access. 

  • If you have questions concerning access or to request accommodations for this event, please contact [name of the event host, email, or phone]. 

The point of contact

Designate a person responsible for facilitating reasonable accommodations. 



Accessible event venue

Select an event venue that ensures accessibility. Pay attention to the entrance, elevator, room space, restrooms, the podium, lighting, amplified sound, and transportation/parking.

Accessible event signage

Make sure signage is clearly marked for accessible restrooms, entrance, parking, and drop-off areas.

Communication

Arrange captioning, CART services, ASL Interpreters, and assistive listening devices.

Staff

Train event staff about accommodations and etiquette for communicating with disabled participants.

Presenters

Prepare presenters with accessible presentation techniques such as the use of a microphone, accessible documents, and captioned video.

Emergency plan

Familiarize with the emergency plan and accessible exits.

 

Additional Resources