This information is intended for internal UM departments only.

Guides and Presentations

Instruction Guides:

• Award Summary Sheet Instructions
• Award Summary Sheet Correction Instructions
• University of Montana Foundation and UM Campus Budget Report Example 2019-2020
• Reviewer/Reference Login Instructions
• Reference Instructions
• How to Offer Awards to Applicants
• Opportunity Set Up
• How to Decline/Cancel an award in Portal
• Custom Application View Instructions
• Reviewer Portal

Reference Material: 

• 2022-2023 General Scholarship Portal Application

Presentation Material:

• February 2024 Scholarship Forum
• December 2023 Scholarship Forum
• October 2023 Scholarship Forum
• August 2023 Scholarship Forum
• April 2023 Scholarship Forum
• University of Montana Foundation and UM Campus Timeline

Request Access to Scholarship Portal

The following link allows you to request adding or removing a Scholarship Opportunity Administrator for the scholarship portal;

• Must be filled out by Director or Dean of College
• If the individual is new, you still need to send their information to the University of Montana Foundation and Financial Aid offices so they can be included on the Listserv.

Opportunity Administrator Request

Scholarship Award Summary Sheets

Departments can use these electronic forms when submitting scholarship award requests to the Financial Aid Office. Fill out the correct form based on if it is an initial award or corrections as well as the academic year of the scholarship awards. All completed and signed award summary sheets are to be emailed only.

Where to send Award Summary Sheets and Corrections:

• Award Summary Sheet: fascholarships@mso.umt.edu and umfawardsummarysheets@supportum.org
• Corrections Award Summary Sheet: fascholarships@mso.umt.edu, umfawardsummarysheets@supportum.org and barb.bybee@mso.umt.edu

If an award will be charged to a Sponsored Project (a research grant) it must be routed through ORSP and not sent directly to Financial Aid.

Additional information regarding scholarship award summary sheets can be found here:

Summer Award Summary Sheets:

You must request a summer award summary sheet from the UM Foundation. 

2024-2025 Award Summary Sheets:

• 24-25 Award Summary Sheets - COMING SOON!
• CORRECTION Scholarship Award Summary Sheet 2024-25 - COMING SOON!

How to Sign Award Summary sheets:

Award Summary sheet’s and Award Summary Correction sheets can be signed the following ways.

• A physical signature by the dean, director or responsible party. Then Scanned and emailed.
• An electronic signature by the dean, director or responsible party, using DocuSign, Adobe or Excel.
• And email from the dean, director or responsible party stating that they approve the attached award summary sheet.

If you have questions regarding who can sign for your department please reach out to the Foundation and they can let you know. 

Reminder: Please DO NOT send completed award summary sheets to individual staff members, send to the office designated email accounts listed above for your reference.

Thank you Letters information:

Most of the scholarships offered at the University of Montana are made possible through the generous support of people who care about students and education. We request that students write these donors a thank you letter to communicate the importance of your department’s scholarship(s). A heartfelt thank you letter gives the donor an opportunity to see how the gift has made a difference in the life of a student and is greatly appreciated.  

If you have students who are needing assistance in writing their thank you letter, please direct them to www.supportum.org/thanks.

If you are needing assistance in reviewing, collecting and/or mailing letters, please contact Emily Shankle, Donor Stewardship Manager for the UM Foundation

Contact information:

If you have any questions you can contact the respective offices at the information below.