Workers Compensation - Procedures

Employee Reporting Requirments Procedure

1. Report all on-the-job injuries to your supervisor as soon as possible.  This notification can be as simple as a phone call, email or text and doesn't have to involve filling out a first report of injury form. 

2. Following the notification you must fill out a First Report of Injury (FROI) within 30 days of the date of injury.  It is suggested that you and your supervisor fill out the first report together if possible.  Occupation Diseases need to be reported within one year from date of injury you knew or should have known your condition resulted from an occupational disease.

3. Once completed the FROI will be sent to the MUS Workers Compensation Program third party administrator for processing. You can expect a phone call from them after the report has been filed or you can contact them directly at 866-722-4421.

4. If you haven any questions about the reporting requirements please contact Michele Wheeler, Workers Compensation Manager, at 406-243-2842 or email Michele at

Return to work Procedures

The following procedures have been adopted by EHRM for all Return-To-Work (RTW) UM employees as of July 1, 2012 in compliance with BOR policy 713.2 (9.20.2012) and MUS Workers Compensation Committee Policy WC-0003 (9.12.2012):

On the UM-Missoula Campus there will be Transitional Teams set up for all injured employees that have been off work and have a medical status report that would indicate they are ready to begin the process of 'transitioning over time' back to their job of injury. The formation of these teams is in response to the MUS Workers Compensation Program Stay-at-Work/Return-To-Work (SAW/RTW) Policy that was passed by the MUS Workers Compensation committee on September 12, 2012. This policy was in response to the recent Montana Board of Regents passing of a revised workers compansation policy on RTW on September 20, 2012 (reference number 713.2).

1.  Purpose of Team Concept
The purpose of forming a Return-To-Work (RTW) Transitional Work Team is to enhance the successful return to the job of injury by an injured employee who has incurred time loss benefits. The formation of this team will also improve communication channels and documentation among all key players: the returning injured employee, the home department supervisor, 3rd party Workers Compensation administrator, campus Workers Compensation coordinator and possibly, outside Physical Therapy and/or Vocational Rehab consultants.    Each UM employee who has incurred loss time and is medically released to transition back to the original job of injury position will be required to participate on the team.

 2. Background
Typically, the attending physician completes a Medical Status Form (MSF) that details the restrictions under which the employee may return to the work force. In many cases, departments will be able to accommodate the restrictions for a period of time, but if for some reason, conditions change, especially those that result in the employee’s work hours regressing (versus transiting to full time) the situation can become very frustrating for both the employee and the supervisor.  For most situations, the documentation has been very limited or non-existent which makes matters even more challenging.

Typically the team will meet or communicate weekly in the initial stages after an employee is released to the job of injury with certain restrictions, but do need to meet more that the usual monthly checkup schedule between the employee and attending physician. This group effort will provide more personal, direct assistance to the process of returning the injured employee to his/her job of injury in a safe and timely manner.

3. Plan of action
 EHRM will organize the formation of each Transitional team and maintain meeting notes.  The makeup of the group will vary from employee to employee but will generally include: the employee, supervisor, Workers Compensation coordinator, Workers Compensation 3rd party administrator.  In addition, there may be a Physical Therapy consultant and/or Vocational Rehab consultant, and a nurse case manager, depending on the what’s deemed appropriate by EHRM and 3rd Party administrator.  The home department’s director or assistant director will always have the option to either attend or specify which department personnel will attend with or in lieu of the employee’s immediate supervisor.

EHRM will present the results of various team efforts to an ‘ad hoc’ team to consider whether it is feasible for the employee to work outside the home department if transitional work isn’t available in the home department.   The goal of this process is to develop a pool of possible tasks within departments across campus that can accommodate the employee for a brief period.
The results of this ad hoc team may be reported to the MUS Workers Compensation committee periodically as deemed by EHRM.