UM Departments

Room Rates

First Floor
Space Off-set* Internal Rates
Atrium Labor only ($50-$100) $207
Atrium - Center No charge $130
Atrium - North No charge $130
Atrium - South No charge $130
Information Table No charge No charge
Second Floor
Rooms 207, 215, 216, 222, 223, 224 No charge $57
UC Commons Labor only ($50-$100) $828
Third Floor
Room 326/327 No charge $140
Rooms 330/331, 331/332, 332/333 No charge $156
Rooms 330/331/332, 331/332/333 Labor only ($50) $233
Room 330/331/332/333 Labor only ($100) $310
Room 329 (Alumni Boardroom) No charge $124
Rooms 326, 327, 330, 331, 332, 333 No charge $78
Meeting Room Foyer No charge $52
Ballroom Labor only ($100-$250) $931
Ballroom - North Labor only $517
Ballroom - South Labor only $517
Grand Foyer No charge $207
UC Theater Labor only ($50) $414
late change fee will be assessed if a significant change or addition is requested within 72 hours of the event. The client will also pay for associated labor at overtime rates.

*Room expenses are off-set/paid by UM administration or students via UC fees.

UM department room expenses in the University Center may be “off-set” by central administration or student fees. The “off-set” expenses include room rental and typical labor fees. AV fees and atypical labor expenses are NOT off-set; these fees are paid by the client no matter the affiliation. Labor fees may also apply to cover the cost of setup and teardown labor and custodial services. Labor fees are generally assessed with the use of the Ballroom, UC Commons, and third floor breakout rooms, especially when catering is provided.   

UM administration pays room expenses for internal department business. The administrative off-set is not intended to cover any other functions of the department e.g., conferences, public events, fundraisers, programs, etc. Student fees generally off-set expenses for events or programs that are primarily for the campus community and do not charge participation, registration, or admission fees.

The following conditions are considered when determining if an event qualifies for an off-set:

  1. The use of the space is directly related to the educational mission of the University/department.
  2. The use of the space is to carry out the internal business of the department e.g., staff meetings, staff trainings, and administrative functions.
  3. The event is primarily for the UM campus; i.e., the primary attendees are UM students, faculty, and/or staff.
  4. The request for the space must be directly related to the client's position at the University and not for personal use outside of the scope of work.
  5. The department is not charging participants registration or admission fees.  


  • Sponsors of events assume joint responsibility for the event.
  • Both the student organization/department and sponsor of the event must be actively involved with the initiation, coordination, planning, and production of the event.
  • Expenses associated with the event can be paid by the outside client or the department.

Sponsor must be prepared to assume responsibility for any damage caused during the event and any unpaid charges.

Equipment and Amenities

Item Rate
Conference/speaker phone No charge
Event storage space No charge
Lectern/ettes No charge
Easel No charge
Coat track No charge
White/chalk board No charge
Overhead projector No charge
Room divider (16'x6.8') No charge
Flipchart holder No charge
Flipchart, paper & markers No charge
Extension cord No charge
International & domestic flags No charge
Laser pointer No charge
Mirror (4') No charge
Stage ramp No charge
Small screen No charge
Slide projector No charge
Convenient wireless internet No charge
Data line/telephone port $20
Upright piano/baby grand (tuning) Varies
Black pipe & drape $20/section
Stage (4'x8'x16') $10/piece
Parking pass $3/day
UC round linens $6.75/each
UC rectangle linens $3.50/each
Stage risers (24", 40") $4/piece

Audio & Visual Services

Equipment per-day Price
Assistive Listening Devices (ALDs) No charge
AV cart No charge
VGA cable No charge
TV with DVD/VCR (mobile) No charge
Laptop (free with LCD rental) $25
LCD/digital projector (mobile and fixed) $50
Portable screen (12'x9') $20
Laser printer $25
Tech labor (per hour fee) $30/hour
Microphone (wireless or wired) $50
Additional microphones/sound output $15
Basic sound amplification (2 mains, 2 mics/inputs) $140
Portable sound (2 mains & monitors, 8 inputs) $180
Additional speakers (2 mains or subs) $80
Small concert (4 mains & monitors, 20 inputs) $350
1/2 UMP (4 mid-hi, 2 subs) $400
2/3 UMP (4 mid-hi, 2 subs, 4 monitors) $600
Full UMP concert $1,000
1080p movie projector $100 (2 hr) + $25/hr
UC Theater lights $45
Basic lighting (2-6 lights, dimmer) $75
Extra lighting (7-12 lights, 2 dimmers) $150
Full lighting (truss, genies, 20 lights, dimmers) $800
Electrical hookup for full lighting package $200
I-Cue mirrors (2 mirrors, power supply) $45
Color scrollers (4 scrollers, power supply) $65
Video camera & recorded copy of event $75