New and Returning Groups
Deadlines for submission:
- Wednesday, September 7, 2016: All returning student groups requesting fall semester travel allocations. Submit your application by this date.
- Monday, September 19, 2016: All other returning groups not requesting fall semester travel allocation funds. Submit your application by this date.
- Friday, January 27, 2017: All newly-formed groups seeking recognition and wanting to participate in the spring 2017 budgeting process. Submit you application by this date.
- After Friday, January 27, 2017: Any newly-formed group receiving recognition after this date will be unable to participate in the spring 2017 budgeting process.
- Thursday, February 9, 2017: Submit your spring Travel Allocation Requests by this date.
- Between Friday, January 27 and Friday, April 14, 2017: Newly-formed recognized groups are still eligible to apply for special allocations.
- After Friday, April 14, 2017: All recognized groups are ineligible for further ASUM funding for the academic year.
No UC meeting room or atrium table privilages will be extended to newly-formed groups until this form is submitted.
Some of the benefits of recognition are: free use of tables and meeting rooms in the UC for group activities (subject to charges for specific services and/or activities), reservations for which to be made in the UC Event Planning Office - UC 340; privilege to request funds from ASUM consistent with ASUM Fiscal Policy; free ASUM accounting services, which includes making deposits; participation in special events appropriate for ASUM groups; and the right to use ASUM affiliation, with written ASUM approval, for sponsored events or in pursuing grants and/or research monies. Groups using ASUM funds for an event must credit ASUM on event advertisements. (See ASUM Fiscal Policy, Section 6)
Benefits of group membership shall not be denied in any manner contrary to federal or state anti-discrimination laws. Group members are entitled to the rights outlined in Title 49, Chapters One and Two of the Montana Codes Annotated.
Each ASUM student organization shall at all times comply with ASUM policies, i.e. Constitution, Bylaws, House Rules, Personnel Policy, Fiscal Policy (See ASUM Governing Documents), the organization's own governing document and risk management plan as submitted for group recognition, and The University of Montana-Missoula Alcohol & Drug Guidelines.
ASUM Student Organization Criteria For Recognition
- Each ASUM student organization must submit a newly completed recognition form each fall. The forms are available the beginning of each fall semester and are normally due within four or five weeks.
- Recognition of an organization by ASUM constitutes a certification that the organization has adopted the following policy:
- Each ASUM student organization shall clearly state on their recognition form any dues or financial obligations to be imposed upon members of the group. Any such dues or financial obligations shall not violate the anti-discrimination criteria of this registration.
- Benefits of membership shall not be denied in any manner contrary to federal or state anti-discrimination laws. Organization members are entitled to the rights outlined in Title 49, Chapters One and Two of the Montana Codes Annotated.
- Each ASUM student organization shall at all times comply with the ASUM policies (i.e. Constitution, Bylaws, House Rules, Personnel Policy, Fiscal Policy), the organization's own governing document and risk management plan and The University of Montana-Missoula Alcohol & Drug Guidelines.
- Each organization must:
- register under a name that is not presently used by any other registered ASUM student organization;
- file a complete membership list, which must have at least 15 active student members (those registered for 7 or more credits) with the total membership comprised of a minimum of 85% registered students
- file a list of all officers or responsible members and their respective functions
- file the name, address and phone number of a regular University of Montana faculty or professional staff member who has agreed in writing with a signature to serve as advisor for the organization. (A teaching assistant or faculty affiliate is not acceptable as an advisor.)
- Provide a list of group members authorized to make financial decisions and expenditures on behalf of the group.
- Provide an updated list of the group inventory each year.
- Each ASUM student organization must notify its faculty advisor of all activities, meetings or events.
- Each ASUM student organization shall establish membership criteria, which will be subject to approval by the ASUM Board on Member Organizations. A minimum of 85% of the membership must be students registered at The University of Montana. As part of their written charter, an organization may provide for participation of affiliates who are not matriculated with the University or seek individual waivers by the Board on Member Organizations for the participation of such persons.
- Each ASUM student organization must note any affiliation with groups outside of ASUM. No organization shall maintain links, either administrative or financial, with any organization outside of ASUM without such affiliations being expressly approved by the ASUM Administration.
- Each ASUM student organization must conduct affairs within the provisions of their charter, constitution or written statement of process as it complies with the criteria of this recognition.
Responsibilities of ASUM Groups
- Utilize University facilities, grounds and equipment properly in order to avoid damage and/or unnecessary abuse.
- Operate/conduct activities in a conscientious manner, consistent with recognized standards, The University of Montana-Missoula Campus Security & Alcohol & Drug Guidelines and the group's own risk management plan to protect the health/safety of the general public.
- Replace or repay for all UM/ASUM facilities, grounds or equipment that is lost, stolen or unnecessarily damaged in the course of an event.
- To realize by virtue of status granted that the group and its membership, both individual and collective, will be viewed by the community as a representative of this University and ASUM.
Privileges of ASUM Groups
- All recognized student groups are allowed to use UM facilities and services. In addition, individual students or non recognized groups having written permission from the ASUM President or from the UC Director, upon certification of financial resources, are allowed to use the University facilities and services.
- Participation in ASUM events/activities that are appropriate for student groups.
- All groups are entitled to use of a table, meeting rooms or forums in the UC without charge (except for equipment/technical/setup charges) after proper scheduling in the UC Event Planning Office - UC 340.
- Rental fees will be assessed for any event open to the public, such as workshops, lectures, dances or conferences held in the UC, including the Atrium. A commercial fee may also be assessed if admission is charged, products/services are sold or donations are solicited, according to campus rates.
- All groups have the right to use the ASUM affiliation, upon the written approval of ASUM, for sponsored events or in pursuing grants or research monies.
- All groups are entitled to ASUM accounting services and are allowed to deposit money with ASUM.
- Privilege to request funds from ASUM consistent with ASUM Fiscal Policy.
Withdrawal of ASUM Group Recognition
- Notice of dissolution from officers/advisors.
- Failure to hold meetings over a 12-month period or failure to submit or report group activities as required, including re-recognition annually.
- Any member who possesses an ASUM-funded club item must return said item(s) to the group prior to withdrawal. A withdrawing group must return and report all ASUM-funded inventory items to ASUM prior to withdrawal.
Loss of ASUM Group Recognition
- Violation of rules/policies/procedures of ASUM.
- Failure to comply with stated criteria or failure to meet all responsibilities stipulated by the ASUM Student Group Recognition form.
- Failure to maintain most current information on group filed with ASUM office.
- Failure to conduct events/activities in a responsible manner, such as causing a disorderly diversion or disturbance that interferes with the operation of the University. (This section shall not be construed as denying the right of peaceful assembly.)
- Failure to follow The University of Montana Drug and Alcohol Guidelines.
- Prior to withdrawal, a group will be warned or given the opportunity to take corrective steps or be given a hearing through the grievance procedure outlined by the Committee on Member Organizations.