Registration Overrides

What are Registration Overrides?

They allow instructors and certain staff to electronically grant permission to a student to enroll in a course.  The student must then register for the course in CyberBear using the CRN.

Who can enter Registration Overrides?

The primary instructor for the course can submit overrides in CyberBear.  Otherwise, a department’s designated staff member can enter them in Banner.

Do Registration Overrides expire?

Yes, after the 15th day of instruction (or equivalent).  After that, students must request permission through the Course Add/Change/Drop link. $10/course late fees are charged when applicable.

How can students see their Registration Overrides?

As soon as the override is entered, the course info & override type will appear under Permit Override.  Go to Student Services -> Registration -> Select Term -> Prepare for Registration. 

 Permit Override

NOTE: The Permit Override section only appears if an override is entered for that term.

Override (OR) is the most common type.  Use for Consent of Instructor, field of study (major & minor), level, class, pre-requisite, co-requisite, cohort restrictions, and time conflicts. Keep in mind that this option ONLY works for these types of restrictions.

Closed Section (CLSD) overrides the course’s capacity + Consent of Instructor, field of study (major & minor), level, class, pre-requisite, co-requisite, cohort restrictions, and time conflicts. This option will only appear after the first day of the term. You cannot override a waitlist until this option appears.

Missoula College Override (CTO) overrides ONLY college restrictions. Missoula College instructors may use this to allow Mountain Campus students to register for open spots. Missoula College students who wish to register for Mountain Campus courses must secure this override from their academic advisor.  Advisors must adhere to limits on how many credits & which courses can be overridden, depending on the student.

Pre-Requisite Waiver (PREQ) overrides ONLY pre-requisite and co-requisite requirements (prior coursework or test scores)

Time Conflict Override (TIME) overrides ONLY time conflicts in a student’s schedule.

  1. In CyberBear, choose “CyberBear for Faculty and Advisers” and click “I understand the FERPA Warning”
  2. Choose the term the student will take the course.
  3. Choose “Registration Overrides”
  4. Enter the student’s ID number or look the student up by name and confirm you have the correct student.
  5. Enter the overrides. Choose the type of override(s) and course(s) from the drop down menus.
  6. Submit, review your selections, and submit again.
  7. Remind the student to register for the course via CyberBear using the CRN.

BEFORE YOU START

  • Generally, you should only grant registration overrides for your department’s courses.  Your department should give you guidance about when you have the authority to grant overrides.
  • If you do not have access to edit the Banner form SFASRPO (Student Registration Permit-Override), contact the Registrar’s Office.
  1. In Banner, go to SFASRPO
  2. Enter the student’s ID # and the term for which they need an override.  Click Go.
  • Banner terms are coded as the year plus a suffix: 30 = Spring, 50 = Summer, 70 = Fall.
  • Fall 2021 would be 202170
  • STUDENT PERMITS AND OVERRIDES shows any existing overrides and is where you will enter new overrides.
  • STUDENT SCHEDULE displays courses in which a student has already registered or waitlisted.

      3. In STUDENT PERMITS AND OVERRIDES, enter an override code in a blank line in the “permit” column:

  • Click the … button to view and select active codes

         Student Permits and Overrides

         Registration Permit Override Codes

  • If all the lines are filled with other overrides, click Insert.
  • Note the per-page record limit; additional overrides could appear on another page:

         Overrides Next Page Button

     4. Enter the CRN; the Subject, Course Number, and Section lines will auto-fill

     5. Click Save

     6. Direct the student to register for the course in CyberBear using the CRN