Forms & Instructions
There are several forms for the review process: Course Form (e-Curr), Program Modification Form (Green) Level I Program Form (Purple), General Education Form (Orange), Writing Course Form (Yellow) and Regential Form (Pink). Course Form is used for a new course or changes to a single course. Changes include deletion, change in credit, course number, level (U to UG, etc.), pre-requisites or description, cross-listing, or repeatability. The Program Modification form is used for minor changes to programs, such as adding a course requirement for the major. Level I & II program changes require Board of Regents approval and additional forms (refer to Provost Office instructions).
Editorial changes are made to the catalog via communication with the Registrar's Office and do not require a form or review by a subcommittee. The Associate Registrar sends catalog copy to departments each academic year for review and approval. Editorial changes are made directly on the catalog copy and returned to the Associate Registrar.
Prepare a form from the list below and submit the original, one copy, and an electronic file to the Faculty Senate Office (course forms, program modification, or general education form). The Provost's Office must approve level 1-program form and level II -regential form before they are submitted to the Senate Office.
is October 3, 2014 - memo
Instructions and Additional Resources
Program Modificationsinclude slight changes made to programs resulting from course changes. Such as adding a writing course to the major, changing the list of accepted elective courses, or removing a requirement of a minor.
Level Ichanges include campus initiatives typically characterized by minimal cost, clear adherence to approved campus mission, and the absence of significant programmatic impact on other institutions within the system. Examples of Level I proposals include:
- retitling existing majors, minors, options and certificates;
- new minors, options or certificates where there is a major;
- departmental mergers and name changes;
- program revisions; and
- distance delivery of previously authorized degree programs
- terminate existing majors, minors, options, and certificates
Level IIproposals entail more substantive additions to, alterations in, or termination of programs, structures, or administrative or academic entities typically characterized by the (a) addition, reassignment, or elimination of personnel, facilities, or courses of instruction; (b) rearrangement of budgets, cost centers, funding sources; and (c) changes which by implication could impact other campuses within the Montana University System and community colleges. Board policy 303.1 indicates the curricular proposals in this category:
- change names of degrees (e.g. from B.A. to B.F.A.);
- implement a new minor where there is no major;
- establish new degrees and add majors to existing degrees;
- expand/extend approved mission; and
- any other changes in governance and organization described in Board of Regents' Policy 218, such as formation, elimination or consolidation of a college, division, school, department, institute, bureau, center, station, laboratory, or similar unit.