GrizMart is the University of Montana’s online Procurement system designed to increase efficiencies in shopping, ordering, and buying goods. Users can search multiple vendor catalogs to find the products they want at a lower University negotiated price while reducing time spent price comparing.
Shop for products, create purchase orders, and enter invoices seemlessly into Banner. GrizMart offers a cost-saving procurement solution free of paper clutter promoting a greener campus.
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We are pleased to announce that beginning 8/1/2013, we will implement the following changes in GrizMart:
1. Replace receipts with Department Invoice Approvals
- Departments, in lieu of creating receipts, will have the ability to see and approve invoices against POs > $5K before they are paid.
- See detailed steps on this change.
2. Turn-off the ability to use ProCards in GrizMart
- Eliminating ProCards will solve several issues including:
- Vendors sending invoices against ProCard POs
- Vendors not charging ProCards timely
- Partial shipments generating ProCard reconciliation challenges
3. Move the paper-based Forms to GrizMart
- Check Request, Entertainment/Meeting Approval, and Non-Employee Expense Forms moving to GrizMart to create more operational efficiency.
- Documentation for check requests must be attached to requisitions as well as Entertainment/Meeting and Non-Employee Expense forms with itemized receipts after written approval of these forms.
4. Simplification of Contract Services - separate into under $5K and Over $5K.
- Current Contract Services form is redundant for CS < $5K
- We will separate Contract Services into under and over 5K, remove any redundancies, and simplify the process for each
- An intuitive Statement of Work form will replace the Exhibit A form for contract services under $5,000 and will no longer require signatures.
We appreciate your support as we continue to improve GrizMart for UM. For the latest GrizMart information including available training, frequently asked questions, participating vendors, and more, please visit the GrizMart Customer Support Portal:http://www.umt.edu/grizmart/
The GrizMart Leadership Team
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