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Retaining IACUC-Related Records

Last updated: June 9, 2009

Last date reviewed: October 19, 2010


Policy:

Policies and procedures for the Office for Laboratory Animal Welfare (OLAW), U.S. Department of Agriculture (USDA) and Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC) require that certain IACUC-related documents be maintained for a specified number of years.

Record

Retention Period

Source

IACUC Records:

Minutes of IACUC meetings

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

Animal Welfare Act, 9 CFR 2.35;

NIH Institutional Animal Care and Use Committee Guidebook, p. 174

IACUC Records:

Records of meeting attendance

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

Animal Welfare Act, 9 CFR 2.35; NIH Institutional Animal Care and Use Committee Guidebook, p. 174

IACUC Records:

Activities of the committee

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

Animal Welfare Act, 9 CFR 2.35;

NIH Institutional Animal Care and Use Committee Guidebook, p. 174

IACUC Records:

Committee deliberations

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

Animal Welfare Act, 9 CFR 2.35;

NIH Institutional Animal Care and Use Committee Guidebook, p. 174

IACUC Records:

Animal Use Protocols

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

NIH Institutional Animal Care

and Use Committee Guidebook, p. 174

IACUC Records:

Proposed activities involving animals (including documentation of IACUC approval / denial)

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

Animal Welfare Act, 9 CFR 2.35;

NIH Institutional Animal Care and Use Committee Guidebook, p. 174

IACUC Records:

Proposed significant changes in activities involving animals (including documentation of IACUC approval / denial)

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

Animal Welfare Act, 9 CFR 2.35;

NIH Institutional Animal Care and Use Committee Guidebook, p. 174

IACUC Records:

Semi-Annual IACUC reports and recommendations

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

Animal Welfare Act, 9 CFR 2.35;

NIH Institutional Animal Care and Use Committee Guidebook, p. 174

IACUC Records:

Any reports and recommendations as forwarded to the IO

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

NIH Institutional Animal Care and Use Committee Guidebook p. 174

IACUC Records:

Records of accrediting body

determinations

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

NIH Institutional Animal Care and Use Committee Guidebook p. 174

IACUC Records:

DEA records and logs

At least 3 years

(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)

2 years minimum

NIH Institutional Animal Care and Use Committee Guidebook p. 174

DEA, Title 21, part 1300 and

MT Schedule 8

IACUC Records:

OH&S records (Risk Assessment, Medical Surveillance, Respirator Recommendation)

30 years after termination

(Records are maintained by the occupational health physician at his/her office)

29 CFR, 1910.20