Legal Name Change

Employees who have legally changed their name must complete the Name; Previous Name; and Name on Social Security card if different than above: fields of Section 1 of a Personal Information form and provide a signature at the bottom of Page 1. Once the form is completed, employees must bring the form and official documentation that reflects the new name to Human Resource Services, such as a government issued photo ID or a court order. Additionally, the employee must also bring their social security card with them when submitting the request in order to verify the social security card name for W-2 purposes.

Chosen Name Change

Employees who wish to fully change their legal name to a chosen first and last name or to only change their legal first name to a chosen first name should follow one of the following options:

Option 1 – Full Chosen Name Change

Employees who wish to fully change their name must complete the Name; Previous Name; and Name on Social Security card if different than above: fields of Section 1 of a Personal Information form and provide a signature at the bottom of Page 1. Once the form is completed, employees must bring the form and their social security card with them when submitting the request in order to verify the social security card name for W-2 purposes.

Option 2 – Chosen First Name Change

Employees who wish to change their first name to a chosen first name must complete the Name and Previous Name fields of Section 1 of a Personal Information form and provide a signature at the bottom of Page 1.

Things to Consider When Changing a Name

• All former/chosen names will remain in the system history.
• Legal/full chosen name will be fully reflected in the online campus directory. Chosen first name changes will only be reflected in the email address.
• Email addresses will change.
• Access to other on-campus systems may be affected; therefore, it is suggested that employees check with system owners to determine what must be done, if anything, to ensure service is not interrupted. Employees who are students may need to make changes to student systems, such as Moodle.
• Employees should consider notifying individuals of their new email address.
• Employees who are students should check with the Registrar’s Office to determine if additional records are affected or forms need to be completed.