Salary Calculations

Salary Verification

Salary information must be verified by viewing the "State and Research Base by Dept or Employee 790#" report in Info Griz or the NBAJOBS form in Banner.

When budgeted salaries reflect more than a typical 3% cost of living increase, acceptable documentation for higher salary rates includes:

  • a note regarding a merit increase (from the chair, dean, PI, SPS), or
  • a note from the Dean/Chair/XO for something like  a change in contract status, career ladder, strategic pay, etc.

Academic Faculty - 9-month

AY Salary - 190 day contract paid over 10 pay periods  

Academic Year Salary:

Base Salary / 190 = Daily Rate 

Base Salary / 8.77 = Monthly Rate (190 days/195 days multiplied by 9 months)

Maximum Summer Days = 70 days (190 day "AY" plus 70 days Summer is 260 days; a complete working year)

Days per Month = 21.67 Days (260 days in working year / 12 months)

NSF will typically only allow 2 months of salary.  Although it used to be restricted to summer salary only, they now allow the 2 months to be requested any time during the calendar year. AY  If a sponsor will allow more, we request it.  NSF is calculated by taking the AY base, dividing it by 8.77, and multiplying the result by the number of person-months desired on the project.

NIH often cites person months.  This is a helpful link to the NIH usage of person months FAQ, with a downloadable calculator under Q2. The following may be used to explain person-month basis in NIH budget justifications:

“AY Faculty at the University of Montana are appointed on 190-day AY contracts. The University accounts for AY Faculty effort on the same 190-day basis, which is equivalent to 8.77 months AY."

Hourly Staff

Staff are typically on a Fiscal Year employment in that they work 12 months a year.  To find an hourly rate use the following formula: 

Base Salary (Fiscal Year) / 2080 = Hourly Rate

Total budget for Staff person: $21,690

Fringe Rate is 25%

Divide to get Salary

21,690 / 1.25 = 17,352 Salary

Multiply to get Fringe

17,352 *.25 = 4,338

Double Check

$17,352 + $4,338 = $21,690.00