| Title: | Administrative Associate III - # 000008 Re-posted |
| Position Type: | Staff |
| Department: | College of Health Professions & Biomedical Sciences, Area Health Education Center (AHEC) |
| Closing Date: | 5:00pm, Monday, October 5, 2009 Post marked dates are not accepted |
| Schedule: | Full-time, 12 months/year, 0.75 FTE (Dependent upon funding, there may be an opportunity to work additional hours up to 1.0 FTE) |
| Entry Rate: | $11.253/hr |
| Benefits: | Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness |
| Union: | Montana Public Employees Association |
| Probation: | Subject to a minimum 6-month Probationary Period
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Position provides administrative, technical, and clerical support for the Western Montana Area Health Education Center (AHEC), in effort to develop a homegrown healthcare workforce committed to serving rural and underserved communities of western Montana. Person in this position will work independently and also as part of a team to improve the recruitment, education and retention of healthcare professionals. Duties include, but are not limited to: providing administrative and clerical support for the AHEC and its programs; building databases and utilizing database software, such as Banner, to track contacts; assisting in the development and implementation of office management routines and systems as needed in the growth of the program; representing the department while interacting with students, healthcare providers, faculty and external constituents; providing technical support for the AHEC office and its educational programs; managing, developing and utilizing web-based communications; managing department budget which includes managing, tracking and reconciling multiple accounts; processing departmental Pro-Card, receipts and invoices; producing and interpreting monthly financial statements; assisting in applying for funding from external sources including grants and contracts; assisting Director in preparing and compiling necessary financial and statistical data for grant applications and reports; assisting with department meetings and events as needed; organizing, compiling, and completing mailings, packets and other materials for meeting participants
Position will demonstrate: knowledge of distance education technologies and methodologies, including those available at the University of Montana such as Blackboard, Elluminate and other similar online educational platforms; knowledge of and interest in new technologies in order to recommend and utilize technology; knowledge of The University of Montana budget system and rules; ability to learn web content management, graphic design and desktop publishing software; organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail; effective written communication skills with the ability to write, edit, and layout documents and materials in a variety of formats suitable for the intended audience; ability to plan and schedule meetings and arrange logistics for meetings and use of the facility; skill in the operation of personal computers and related word processing, spreadsheet and database software, specifically Banner, with the ability to learn other software; ability to maintain confidentiality, exercise sound judgment and act with initiative; ability to work independently with minimal supervision; ability to learn and apply The University of Montana policies and procedures; ability to use standard office equipment: copiers, fax machine, typewriters and multi-line phone systems
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| Minimum Job Qualifications |
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High school graduation and three (3) years of related work experience, or an equivalent combination of education and experience
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| Required Knowledge, Skills & Abilities |
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Knowledge of distance education technologies and methodologies
Knowledge of building and utilizing database software to track contacts
Effective interpersonal, customer service, and communication skills, including ability to work with diverse population and build positive relationships
Demonstrated experience and skill in website development and maintenance as well as in developing and using web-based communications
Ability to learn and apply website design and management skills
Demonstrated ability to plan and organize events
Demonstrated experience in tracking budgets, preparing reports, and knowledge of general accounting and reconciliation practices and procedures
Demonstrated skill in the operation of personal computers and related word processing, spreadsheet and database software with the ability to learn other software
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| How To Apply/Submitting Materials |
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Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
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Criminal Background Investigation is required prior to Offer of Employment
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference
Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.
References
*References in addition to those listed on the application may be contacted without applicant's prior approval.
Testing
Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.
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