| Title: | Accounting Associate II - # 00003 |
| Position Type: | Staff |
| Department: | Division of Biological Sciences |
| Closing Date: | 5:00pm, Monday, June 29, 2009 Post marked dates are not accepted |
| Schedule: | Full-time, 12 months/year 1.0 FTE |
| Entry Rate: | $10.00/hr |
| Benefits: | Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness |
| Union: | Montana Public Employees Association |
| Probation: | Subject to a minimum 6-month Probationary Period
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The Accounting Associate II will provide both secretarial and organizational support to the Division of Biological Sciences. Duties include, but are not limited to: reconciling budget transfer documents with spreadsheets and reports; building and maintaining spreadsheets; preparing personnel and payroll forms for student employees; verifying credit card transactions with use of ProCard; processing travel vouchers, advances, and reimbursements; reviewing invoices and claims; processing accounts payable payments; occasionally ordering equipment and supplies; processing grant documentation; verifying suitable appropriation sources
Position will demonstrate: knowledge of general accounting and reconciliation practices and procedures; knowledge of granting agency policies; knowledge of The University of Montana policies and procedures; ability to generate reports; ability to operate personal computers, related word processing, spreadsheet and database software with the ability to learn other software such as Banner; knowledge of Banner student payroll and finance systems; organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail; effective interpersonal, customer service, and oral communication skills, including ability to work with diverse population and build positive relationships; ability to maintain confidentiality, exercise sound judgment and act with initiative; ability to work independently with minimal supervision; knowledge of standard office practices and procedures; business English, spelling, composition, and grammar; demonstrated customer service skills; ability to make sound decisions and remain calm and professional at all times; knowledge of supplies, equipment and/or services, ordering, and inventory control; ability to use standard office equipment: copiers, fax machine, typewriters and multi-line phone systems
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| Minimum Job Qualifications |
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High school graduation and two (2) years of related accounting experience, or an equivalent combination of education and experience
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| Required Knowledge, Skills & Abilities |
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Knowledge of general accounting and reconciliation practices and procedures
Demonstrated ability to maintain confidentiality
Demonstrated ability to operate personal computers, related word processing, spreadsheet and database software with the ability to learn other software
Knowledge of granting agency policies
Demonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail
Effective interpersonal, customer service, and oral communication skills, including ability to work with diverse population and build positive relationships
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| How To Apply/Submitting Materials |
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Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
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Criminal Background Investigation is required prior to Offer of Employment
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference
Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.
References
*References in addition to those listed on the application may be contacted without applicant's prior approval.
Testing
Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.
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