| Title: | Events Coordinator I (Events/Promo Coordinator I) - # 010990 |
| Position Type: | Staff |
| Department: | Alumni Relations |
| Closing Date: | 5:00pm on 6/4/2009 Post marked dates are not accepted |
| Schedule: | Part-time, 12 months/year, .75 FTE |
| Entry Rate: | $10.793/hr. - $11.137/hr. |
| Benefits: | Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness |
| Union: | Montana Public Employees Association |
| Probation: | Subject to a minimum 6-month Probationary Period
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The Events Coordinator will serve as program coordinator for the following events: The University of Montana homecomings, class reunions, community lecture series as well as various on-campus programs and events. For these events, duties include, but are not limited to: organizing the overall event; securing venues; making arrangements for supplies and other requirements for the programs; organizing the schedule of event facilitators, support persons and attendees; researching event information in the department files and also on the internet; creating agendas, programs and other written materials pertaining to the event; researching various event options; coordinating with printers and database manager to bring together components of promoting programs; maintaining historical records of events and producing reports based on those records
Position will demonstrate: ability to plan and organize events; effective time management and organizational skills with the ability to complete tasks while paying attention to detail; effective interpersonal, public relations, and communication skills, including ability to work with a diverse population; demonstrated ability to maintain accurate records and files and maintain strict confidentiality; knowledge of office practices and procedures and business English, spelling, grammar and composition; proven ability to problem solve, set priorities, and make sound decisions; demonstrated skill in use of personal computers and related word processing, database, and spreadsheet software; demonstrate skill in the operation of standard office equipment; printers, copiers, fax machine, multi- line phone system; knowledge of and ability to plan events specifically for higher education institutions
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| Minimum Job Qualifications |
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High school graduation and two (2) years of related experience, or an equivalent combination of education and experience
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| Required Knowledge, Skills & Abilities |
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Demonstrated ability to plan and schedule events
Effective interpersonal, public relations, and communication skills, including ability to work with a diverse population
Ability to maintain accurate records and files; maintain strict confidentiality
Demonstrated knowledge of standard office practices and procedures; business English, spelling, composition, and grammar
Demonstrated skill in use of personal computers and related word processing, database, and spreadsheet software
Demonstrated skill in the operation of standard office equipment; printers, copiers, fax machine, multi- line phone system
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| How To Apply/Submitting Materials |
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Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
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Cover Letter
Resume
3 Professional References
One sample of event coordination experience for example: event checklists, task descriptions, event plans, evaluations, fliers, brochures, other announcements or documentation. Please do not submit originals as materials will not be returned
Background Check Authorization
Self-Identification
All materials can be submitted via one of the following methods:
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Criminal Background Investigation is required prior to Offer of Employment
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference
Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.
References
*References in addition to those listed on the application may be contacted without applicant's prior approval.
Testing
Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.
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