| Title: | Administrative Associate I - # 011070 |
| Position Type: | Staff |
| Department: | Alumni Relations |
| Closing Date: | 5:00pm 5/20/2009 Post marked dates are not accepted |
| Schedule: | Full-time, 12 months/year 1.0 FTE |
| Entry Rate: | $8.506/hr. - $8.547/hr. |
| Benefits: | Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness |
| Union: | Montana Public Employees Association |
| Probation: | Subject to a minimum 6-month Probationary Period
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Position greets visitors and routes incoming telephone calls with a multiline telephone system; files, tracks, researches and updates alumni records (electronic and paper); assists person with accessing and navigating the alumni and UM webpages; assists executive director; accepts and processes event registrations, membership payments and other orders; drafts correspondence; provides general office support; runs campus errands
Position will demonstrate: effective interpersonal, customer service, and oral communication skills, including ability to work with diverse population and build positive relationships; ability to work independently with minimal supervision; ability to take accurate messages; knowledge of standard office practices and procedures; skill in the operation of personal computers and related word processing, spreadsheet and database software with the ability to learn other software (Banner); ability to maintain confidentiality, exercise sound judgment and act with initiative; ability to navigate UM websites and troubleshoot basic website problems; ability to maintain confidentiality, exercise sound judgment and act with initiative; ability to maintain calendars and schedule appointments; effective written communication skills with the ability to write, edit, and layout documents
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| Minimum Job Qualifications |
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High school graduation and one (1) year related work experience, or an equivalent combination of education and experience
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| Required Knowledge, Skills & Abilities |
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Demonstrated knowledge of standard office practices and procedures; business English, spelling, composition, and grammar
Effective interpersonal, public relations, and communication skills, including ability to work with a diverse population
Demonstrated skill in use of personal computers and related word processing, database, and spreadsheet software
Ability to maintain accurate records and files; maintain strict confidentiality
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| How To Apply/Submitting Materials |
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Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
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Criminal Background Investigation is required prior to Offer of Employment
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference
Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.
References
*References in addition to those listed on the application may be contacted without applicant's prior approval.
Testing
Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.
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