The Administrative Associate III provides organizational support to the Counselor Education department and its degree programs. Duties include, but are not limited to: assisting the Department professors in preparing class materials, overseeing correct usage of UM policies, and scheduling courses/room assignments; managing the budget; keeping track of all expenditures, invoices, travel vouchers, as well as supply, textbook and instructional material orders; making travel arrangements; overseeing graduate application process; hiring and supervising student support staff; maintaining the department website; providing oversight of the practicum and internship clinical scheduling and management; maintaining accurate records; assisting in student enrollment efforts including creating and disseminating recruitment materials and developing conference recruitment strategies and resources; providing positive customer service to potential and current students, alumni, external stakeholders, co-workers, and The University of Montana community; responding to inquiries and directing to resources accordingly; assisting students in the administrative process of the department; completing other duties as assigned

Position will demonstrate: organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail; knowledge of The University of Montana’s policies and procedures; knowledge of the department and the degree programs offered by Counselor Education; knowledge of budgeting and financial planning principles and practices; ability to track and maintain financial records; knowledge of and ability to make travel arrangements in accordance with UM policies and procedures; ability to plan and schedule meetings, events, and travel arrangements; effective public relations, interpersonal and oral communication skills with the ability to establish and maintain positive working relationships with a diverse group of individuals; skill and ability to operate personal computers, website management, related word processing, spreadsheet and database software; ability to learn other software and equipment such as Banner and ProCard; ability to learn and apply website design and management skills; ability to maintain confidentiality, exercise sound judgment and act with initiative; ability to write, edit and layout documents and materials in a variety of formats suitable for the intended audience; demonstrated knowledge of supervisory practices and procedures; knowledge of standard office practices and procedures, business English, grammar, spelling, composition, and punctuation

High school graduation and three (3) years related work experience, or an equivalent combination of education and experience

Effective communication skills with the ability to establish and maintain effective working relationships

Demonstrated knowledge of budgeting and financial planning principles and practices

Demonstrated organizational skills and ability to manage multiple priorities in a busy environment

Demonstrated knowledge of supervisory practices and procedures

Ability to plan and schedule meetings, events, and travel arrangements

Demonstrated skill and ability to operate personal computers, website management, related word processing, spreadsheet and database software

Demonstrated knowledge of standard office practices and procedures, business English, grammar, spelling, composition, and punctuation