Position serves as the administrative support role for the Associate Vice President and professional staff for the office. Duties include: maintain the Associate Vice President's calendar; arranges and coordinates travel plans/travel expense reports; acts as departmental representation and liason with other campus departments regarding administrative and operational issues; responsible for monthly, quarterly and year-end analysis; tracks and controls Procard activity; prepares payroll rosters; manages and verifies accuracy of all aspects of hiring, training or delegating training and accountability for performance evaluations; researches, gathers, compiles and analyzes information to produce reports or to apply knowledge to specific departmental needs; assists in planning, organizing and coordinating the execution of complex and time sensitive projects; maintains reference materials and files; updates OPBA website as directed

This position is also responsible for the financial and resource management of the department and performs all administrative operations of the organization, duties include: represents the office at inter-departmental meetings at times; assists in the creation and dissemination of departmental information; manages day-to-day office operations; serves as point of first contact for callers and visitors to the office; assists with coordination of office work flow; provides assistance to office staff members with data entry, data reconciliation, travel and professional activities; performs budget analysis, and monitoring; conducts research and provides analysis of institutional data, as assigned by committees; serves as liason between Institutional Research and budget staff members; participates in staff meetings; maintains work logs; assists with short and long term departmental planning

The incumbent will demonstrate: knowledge of standard office practices and procedures; ability to maintain confidentiality, exercise sound judgment and act with initiative; ability to work independently with minimal supervision; ability to learn and apply The University of Montana policies and procedures; skill in the operation of personal computers and related word processing, spreadsheet and database software with the ability to learn other software (Banner); knowledge of computerized financial systems; experience with reconciliation of financial accounts; demonstrate effective written communication skills with the ability to write, edit, proofread and layout documents and materials in a variety of formats suitable for the intended audience; ability to learn and apply website design and management skills; effective interpersonal, customer service, and communication skills, including ability to work with diverse population and build positive relationships; ability to prioritize and route incoming requests; ability to maintain supply inventory; ability to provide accurate data entry; knowledge of complex organization protocol and administration; ability to interact with senior level managers and executives

High school graduation and four (4) years of progressively responsible related work experience, or an equivalent combination of education and experience

Demonstrated knowledge of standard office practices and procedures; business English, spelling, composition, and grammar

Effective interpersonal, public relations, and communication skills, including ability to work with a diverse population

Demonstrated skill in use of personal computers and related word processing, database, and spreadsheet software

Ability to maintain accurate records and files; maintain strict confidentiality

Ability to track and monitor accounts and budgets

Demonstrated organizational skills and ability to manage multiple priorities in a busy environment

Ability research, analyze data and provide appropriate reports