The Administrative Associate III provides administrative and financial support as well as office management for Campus Recreation. Duties include, but are not limited to: managing Fitness Center memberships and the billing associated with memberships; updating and managing fee matrix and pass system; recruiting, hiring, training, directing and evaluating the office staff; performing daily cash handling, supply procurement, payroll for student, temporary, and permanent staff employees; assisting with the department accounts payable and receivable as well as the departmental travel budget; assisting with purchasing new technology for program development; working closely with the management team to monitor funds, equipment, logistics, facilities and program offerings; managing the daily deposits from the Fitness Center and Outdoor Program; handling the day to day operation of the scheduling program; managing the facility scheduling and billing; organizing and managing the advertising program; creating, printing and disbursing newspaper ads, posters, flyers, and semester brochures; updating and creating the web pages for the department website; managing the content of webpage and attending Information Technology meetings related to web page content; acting as liaison in addressing any technology issues with internal network operation; managing department databases, including intramurals, facilities, and memberships; acting as liaison and representing Campus Recreation in the Sport Club Union; managers the Sport Club Union’s travel budget in conjunction with ASUM

Position will demonstrate: knowledge of sports, fitness, fitness facilities, and recreation programming; knowledge and experience in gym membership management; knowledge and experience in cash handling policies and procedures and balancing accounts; knowledge of The University of Montana budget system and rules; knowledge of budgeting and financial planning principles and practices; knowledge of POS systems and Griz Card system; ability to learn and apply website design and management skills; ability to navigate UM websites and troubleshoot basic website problems; ability to operate personal computers, related word processing, spreadsheet and multiple database software with ability to learn new software; ability to plan and schedule meetings and arrange logistics for meetings and use of the facility; ability to make travel arrangements; knowledge of supplies, equipment and/or services, ordering, and inventory control; knowledge of State Purchasing policies and procedures; knowledge of standard office practices and procedures; effective written communication skills with the ability to write, edit, and layout documents and materials in a variety of formats suitable for the intended audience; effective public relations, interpersonal and oral communication skills with the ability to establish and maintain positive working relationships with a diverse group of individuals; organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail; knowledge of The University of Montana’s policies and procedures; knowledge of supervisory practices and procedures; ability to use standard office equipment: copiers, fax machine, typewriters and multi-line phone systems

High school graduation and three (3) years related work experience, or an equivalent combination of education and experience

Demonstrated skill and experience in cash handling and balancing accounts

Knowledge of budgeting and financial planning principles and practices

Demonstrated ability to learn and apply website design and management skills and troubleshoot basic website problems

Demonstrated ability to operate personal computers, related word processing, spreadsheet and multiple database software

Effective written communication skills with the ability to write, edit, and layout documents and materials in a variety of formats suitable for the intended audience

Effective public relations, interpersonal and oral communication skills with the ability to establish and maintain positive working relationships with a diverse group of individuals