Guidelines for Submitting Preliminary Proposals and Letters of Inquiry or Intent
If any of the following are included in the pre-proposal, process via an E-Prop Checklist, selecting LOI/Preprop as the "proposal type:"
- a budget or “bottom-line,”
- renovation costs,
- any exchange of data, information, or material with a foreign entity or in a foreign country;
- cost share commitments, or
- the hiring of new faculty or staff, or funding for students.
NOTE: If invited to submit a full proposal, clone the original LOI/Preprop, change the proposal type to "New," cite the number of the preproposal E-Prop Checklist, add updated attachments as required for the budget, scope of work, etc., and route as usual for institutional approval.
If none of the above are requested,
- discuss with your chair/director and provide your departmentally-assigned pre-award specialist a copy of everything before sending to the sponsor;
- if submitting via the sponsor's electronic platform, contact your departmentally-assigned pre-award specialist at least two days before the deadline. Such lead time allows ORSP to deal with unanticipated technology challenges and helps to balance workload if there are other proposals in the queue. It is the PI’s responsibility to allow sufficient time for institutional review and approval.
If collaborations are part of your pre-proposal, provide ORSP copies of email or other correspondence that cite the collaborators' willingness to participate.
Letters of Inquiry or Intent (LOI)
LOIs typically focus on the scope of work and do not include budget details.
If a budget or bottom line is included, process as above for a pre-proposal.
If you do not include a dollar amount, discuss with your chair/director and provide your departmentally-assigned pre-award specialist a copy of everything before sending to the sponsor.