The Office of the Registrar notarizes official UM transcripts and diplomas then forwards them to the Montana Secretary of State for final certification as the conformant apostille. The Secretary of State then mails the apostilled documents to the student's intended recipient.

Apostilled documents are accepted for legal use in all the nations that have signed the Hague Convention. Read more about apostilles and authentications on the Montana Secretary of State's website.

How to Order an Apostille

Step One: Order Your Document(s)

Transcripts

Order an official transcript.

In your order, request that your transcript be sent via mail.

Select Employer/Other as the recipient type instead of College/University.

Enter Office of the Registrar as the recipient name.

Use the following mailing address:

Office of the Registrar
Attention: Apostille
32 Campus Dr
Missoula, MT 59812

Diplomas

Order a replacement diploma, or mail in your original diploma.

If ordering a replacement, state in your order that the replacement diploma will be used for an apostille.

Use the following mailing address:

Office of the Registrar
Attention: Apostille
32 Campus Drive
Missoula, MT 59812

Expedite the Process: You can pay extra for priority shipping to expedite the apostille process. Altogether, the process takes up to 3-4 weeks depending on the time of year. Without priority shipping, replacement diplomas typically take about 2-3 additional weeks to be delivered on top of the 3-4 week processing time for the apostille.

Step Two: Compile Apostille Packet

Compile a packet containing the following materials:

• Your original diploma OR a note that you have ordered an official transcript or replacement diploma per the steps above
• Two stamped envelopes with the following addresses:
  
  • Secretary of State
    Montana Capitol Building, Rm 260
    PO Box 202801
    Helena, MT 59620-2801
  • Your intended recipient's mailing address
  • Tip: You may expedite the process by requesting and paying for overnight delivery of your document(s)
• A personal check or cashier's check in the amount of $10 dollars per document to be validated. Make checks payable to "Montana Secretary of State."
• A completed Apostille Request Form from the Secretary of State's website

Attention: Postage on each envelope should allow for as many documents as you have requested to be apostilled. Use the USPS Retail Postage Price Calculator to determine the correct amount of postage needed in order for your order to be delivered without getting returned.

Step Three: After You Place Your Order

Upon receiving your packet, the process in the Registrar's Office is as follows:

1. Your document(s) are signed by the Registrar and notarized.
2. The Registrar's Office mails your packet to the Secretary of State to be certified by a conformant apostille using the first envelope and postage in your packet.
3. The Secretary of State mails your document(s) to your intended recipient using the second envelope and postage in your packet.

This process typically takes around 3 to 4 weeks for completion. Processing times may vary by the time of year and demand for apostille services.

Ordering a replacement diploma may add up to 2 to 3 weeks for the diploma to be delivered to the Registrar's Office. 

Students may expedite the process by requesting and paying for overnight delivery of the document(s).