Curriculum & Program Approval Process

General Steps for Curriculum Proposals

Academic Proposal Approval Process Flow Chart

1. Initial Development

  • Add to Academic Program Plan
    • A short 3-4 sentence description of the program should be submitted as soon as a new proposal is considered to the Office of the Provost  send to (
    • It will be added to the Academic Program Plan that is submitted to OCHE and available to other MUS institutions for their information and comment.
    • Not necessary for certificates under 29 credits.
    • These should be submitted on a rolling basis, as soon as a new proposal is considered.
      • They are due to OCHE by May 15 each year in order to be considered in the next fiscal year.
      • Therefore, they must be to the Office of the Provost by April 25.
    • Curriculum Deadline Changes memo from Provost Brown (April 2016)
  • Intent to Plan Form
    • This should be submitted once the proposal is more developed (Intent to Plan form).
    • Obtain required signature from Dean and submit to the Office of the Provost.
      • these can be submitted at any point during the year but should be submitted to the Dean by at least the spring before full submission to get through UM's yearly internal approval process.
    • Not necessary for certificates under 29 credits.
    • Intent to Plan forms will be submitted to OCHE by the Provost and reviewed monthly by all of the Chief Academic Officers in the MUS.
    • Following approval, the Provost's Office will notify proposer that they may proceed to develop a full proposal and if any other campuses in the MUS need to be consulted.
    • Campuses will have up to 18 months for proposal development and campus governance review.

2. Prepare Required Paperwork for full proposal

  • Level I and Level II changes require notification to/approval by the Montana Board of Regents. BOR forms are required in addition to Faculty Senate forms.
    • Specific directions are given to the right.
    • Submit to your Dean by late August. Deans should have at least two weeks' time to review draft proposals before they are sent to the Office of the Provost for review.
  • Course changes and small program modifications go directly to Faculty Senate for review.

3. Submit to Office of the Provost

  • Deliver hard copies of the forms that require signatures to the Office of the Provost.
  • Once the Provost approves and signs the paperwork, proposals will be submitted to the Faculty Senate Office for review.
  • Incomplete or incorrect proposals will be returned. Please follow the directions given to the right.

4. Approval Process

  • After approval by the appropriate Curriculum Committee (ASCRC or Graduate Council), the full Faculty Senate must approve the proposal.
  • Upon Faculty Senate approval, the Provost's office will submit the proposal to OCHE for the next possible BOR meeting.
    • Note that BOR and internal UM deadlines require submission quite in advance of the BOR meeting.
  • The Office of the Provost will notify the proposer once the change has final approval.

Proposal Paperwork Directions

Creating a new:

  • certificate
  • option
  • minor
  • degree
  • center/institute


  • major, minor, option or certificate
  • department
  • degree (ex: B.A. to B.F.A.)
  • college/division


  • major, minor, option or certificate
  • college, division, school, department, center/institute
  • or placing a program into moratorium


  • degrees and/or programs
  • department, college/school, center

Emeritus nominations

Online or distance delivery of previously authorized degrees