How to Cite CPHR Funded Research and the NIH Public Access Policy

Logging into NCBI to use MyNCBI, SciENcv, or MyBibliography


  1. Deposit files: a manuscript may be submitted by the author, the PI, the publisher,
    or another third party. Third-party submitters must designate an author or PI to
    serve as the Reviewer for an NIHMS submission. In these cases, the Reviewer will
    receive notification of the deposit via e-mail. Note, an eRA Commons ID or myNCBI
    ID is needed for the submission.
  2. Initial approval: the Reviewer reviews the submission, confirms or adds
    associated funding, and either rejects or approves the material for processing in
  3. NIHMS conversion: NIHMS staff reviews the approved files for completeness,
    and complete submissions are converted to archival XML. The PMC-ready
    documents (Web and PDF versions) are checked to ensure they accurately reflect
    the submitted files. Processing time for this step is usually 2-3 weeks but may vary
    depending on the volume of submissions at a given time. An e-mail notification is
    sent to the Reviewer when the record is available for final review.
  4. Final Approval: the Reviewer reviews the PMC-ready documents (Web and PDF
    versions) and either requests corrections or approves them for inclusion in PMC.
    Final Approval is required to complete manuscript processing in NIHMS.
  5. PMCID assigned: a PMCID is assigned when Final Approval is complete and the
    manuscript is matched to a PubMed record with complete citation information.
  6. Available in PMC: the manuscript is made available in PMC following the
    publisher-required embargo period (if applicable).

Please email VBRN ( with any questions you may have about this policy
or the process of depositing your manuscript into PMC. We are here to help!

* If publications are not in compliance with the NIH public access policy, NIH can
withhold funds from VBRN. Additionally, any of your grant applications containing
citations of previous works that were in any way funded by the NIH must comply with
the NIH public access policy or the grant budget will be withheld. Ensuring that your
research publications comply with the public access policy at the time of publication
will facilitate this part of your future grant applications


NIH is made up of 27 Institutes and Centers, each with a specific research agenda, often
focusing on particular diseases or body systems.




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Newsletter archive:

Volume 2

2/28/2023 - CPHR Insider - Volume 2, Issue 4 (February 2023)

11/30/2022 - CPHR Insider - Volume 2, Issue 3 (November 2022)

8/29/2022 - CPHR Insider - Volume 2, Issue 2 (August 2022)

5/27/2022 - CPHR Insider - Volume 2, Issue 1 (May 2022)

Volume 1

2/22/2022 - CPHR Insider - Volume 1, Issue 4 (February 2022)

11/17/2021 - CPHR Insider - Volume 1, Issue 3 (November 2021)

8/26/2021 - CPHR Insider - Volume 1, Issue 2 (August 2021)

5/14/2021 - CPHR Insider - Volume 1, Issue 1 (May 2021)