Outdoor Events
Planning a community picnic, arts festival or a rodeo? Here are some things you should consider as you plan your outdoor event.
CAARE-Outdoor Events
Not only is accessible parking necessary for people with disabilities, having a clearly marked passenger drop-off area and clear pathways to entrances makes it easier for older people and for people with small children in strollers to get into your event.
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Accessibility considerations: |
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Enough accessible parking |
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Accessible parking is clearly marked |
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Passenger drop-off area near accessible entrance |
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Level and unobstructed pathways from parking area to entrance |
Everyone needs to be able to have a restroom they can easily access and use. Make sure bathrooms have clear signs, and are easy to get to.
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Accessible bathrooms onsite |
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Clear signage for accessible bathrooms |
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Path to bathroom unobstructed and wheelchair accessible |
Accessible walkways benefit everyone, not just people with disabilities. Parents with strollers or small children, older adults, people carrying bags or transporting equipment, and other groups will also appreciate having safe and unblocked walkways.
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Clear and unobstructed pathways to all activities and services |
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Handrails on each side of all stairs |
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Ramps at all steps or uneven surfaces |
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In places with no curb cuts, ramps are present |
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Challenging surfaces have accessible pathway across them
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Some people who use service animals also use mobility equipment, such as a wheelchair or scooter. Make sure service animal areas are also accessible for mobility equipment users.
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Accessible toileting area |
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Water bowls |
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Adequate space in sitting areas for service animals |
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Even if the mayor thinks they can yell loud enough that everyone in the stands can hear them, they should still use a microphone. Especially at outdoor events, there is always competing background noise. Using properly adjusted microphones allow everyone at the event to hear what the speaker has to say. (And besides, no one likes yelling anyway).
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All video presentations have closed captioning |
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Interpreters for any needed language, including ASL, available for all activities |
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All media and materials are in accessible formats |
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Hearing assistance technology is available |
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Microphones for audience during Q&A sessions |
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| Clear and accessible signs leading to tables, displays, and presentations | |
| Accessible seating set up in a way that is inclusive | |
| Front row seating for people with vision and hearing impairments | |
| ASL interpreters are visible to all attendees | |
| Tables are at the appropriate height and have enough space for people using wheelchairs and scooters | |
| Materials and/or food are at a height accessible for people using wheelchairs or scooters |
It’s all about the food! Sharing meals together are an important part of many community events. It’s important to make sure that everyone is included at the table- and that they can get to the table.
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Chairs with arms available |
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Specialty diets and food sensitivities are accommodated |
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Labels and allergy warnings are clear and obvious |
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Food that can be eaten without utensils is available |
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Seating is separate from the food serving area, and able to be rearranged |