About LCV Apartments
Can I request a roommate?
You can request a roommate at the time you submit your application. If you live at Lewis and Clark Village and your roommate moves out, you can request a roommate. Lewis and Clark Village tries to accommodate as many roommate requests as possible based on availability of vacant apartments and rooms. Contact Cheryl Greely with specific questions regarding roommate requests.
What size is my bed?
All beds are standard full size.
What furniture is included?
All apartments are furnished with a sofa and chair in the common area. The kitchen includes full-sized appliances (stove, refrigerator, and dishwasher) and a microwave in the kitchen. The bedrooms are furnished with a bed, desk, desk chair, dresser, bookcase, and pedestal file cabinet. Trash cans are not furnished in the apartment, and a shower curtain is not furnished in the bathroom.
What size is my room?
The bedrooms are all 12x11 (132 sq. ft.).
About Living in LCV
Where do I check in to move in?
You check in at the Lewis and Clark Village Office Monday–Friday, 1:00 pm-8:00 pm. Outside of these days and times, please contact the LCV Office by calling (406) 552-3409 or the on-call phone at (406) 544-8724.
When can I move in?
Your move in date is the date you request on your Lewis and Clark Village housing application. Assignments are made based on availability of rooms at the time you requested to move in.
Do I need a parking permit to park at Lewis and Clark Village?
A parking decal is part of the move-in packet. All students who have a vehicle do need an LCV parking permit identifying their vehicle as belonging to a student who lives there. Students must add/update their vehicle information in their Lewis and Clark Application on the Vehicle Information page to receive a parking permit.
Where do I park my vehicle?
If you have a vehicle, you may park in the Lewis and Clark Village parking areas with a current parking permit which is supplied at no charge at the time of your check in.
Do I need to get a new parking permit each year?
Yes, the parking permits for Lewis and Clark Village expire August 31st of each year, so you will need to pick up a new permit from the Lewis and Clark Village office. Vehicle information should be updated in your application in your myHousingPortal during the annual policy renewal in July.
What do I do if I want to change apartments?
Contact the Lewis and Clark Village Office for a Request to Transfer form. If rooms are available during the semester, we can move you to a new location. If a room is not available, when one becomes available during the semester, or at the end of the semester, we will contact you to coordinate a move date.
How do I change the way I pay my rent?
Rent is posted to student’s UM account (CyberBear) every month approximately eleven (11) days from the 1st day of each month. If a resident wishes to pay their rent in advance, they must request rent be posted in advance at least 24 business hours before making the payment. Requests must be submitted by 4:00 pm in order for rent to be added to the account by the next business day.
Requesting Advance Rent
Go to the UM Housing Forms page
Select Advance Rent Request Form
Complete Advance Rent Request Form
What do I do if I am having problems with my roommate?
Contact the Village Assistant (VA) for your building or come into the Lewis and Clark Village Office. We are available to assist you with conflict resolution.
What if I need maintenance in my bedroom or apartment?
Regular maintenance requests can be completed by the tenant online. To do this:
Log in to myHousingPortal
Select Work Orders
Select the area in which you are requesting maintenance
Select New Work Order
Select Room Space for common area followed by Category and Item
You can view the status of work orders by logging in and selecting the work order and clicking View/Modify.
For emergency requests (e.g., clogged toilets, water leaks, etc.), please contact the Lewis and Clark Village Office by coming into the office in person, calling (406) 552-3409, or sending an email to Cheryl Greely.
Any maintenance request can submitted by calling or coming into the Lewis and Clark Village Office.
How long does it take for maintenance to be completed?
Once a work order has been submitted either in person or by phone, it generally takes 24-48 hours (1-2 working days) for maintenance staff to do the repair. Work orders are prioritized, so if there are other emergencies (e.g., water leaks, etc.), it may take longer.
About Moving Out
What do I do if I want to move out?
A 60-day vacate notice is required, NO EXCEPTIONS. You will be charged up to 60 days rent unless 60 days notice is given. Vacate dates may not be extended except in case of extreme emergency. Rooms are reassigned to new residents based on vacate dates.
If you indicated a vacate date beyond 60 days, you will be charged through that date.
If you indicated less than 60 days, you will be charged 60 days from the date of receipt of the notice.
If you do not vacate by the date you indicated, we will re-key the unit and place your belongings in storage. You will be billed for the re-key and the transfer and storage of your belongings.
If you move out and want to live at Lewis and Clark Village in the future, even if it is the next semester, you will need to submit a new Lewis and Clark Village housing application with the deposit and application fee, and you will be placed on the wait for assignment list for a room to become available.
You may submit your 60-day intent to vacate notice online using the Vacate Form.
For more information about moving out, please see the Checkout Procedures and Cleaning List.
What happens if my roommate moves out?
After your roommate moves out, Lewis and Clark Village staff (VA) will come in and check the vacated bedroom and do a visual check for damages in the common areas. Maintenance staff (custodian, carpenter, and electrician) will then individually come in to do their appropriate check of the vacant bedroom. Dates and times are difficult to schedule due to other work orders and priorities. This can take 10-14 working days depending on the time of year.
Roommates are reassigned to the vacant room. You can check for roommate information by logging in to the myHousingPortal or contact the Lewis and Clark Village Office with questions.
When I move out, how do I get my deposit?
When you move out of Lewis and Clark Village, your room will be checked, and any charges for damages or cleaning will be posted to your student account. The deposit will then be released to your student account (CyberBear). If there are no other charges owing to the University of Montana, a refund is issued through NelNet. You should expect the refund within 30 days of the return of your keys to the Lewis and Clark Village Office.