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AR DESK MANUAL

AR Off Campus Billing Business Services Procedure for Off Campus Billing: Date Created 4/15/2011 Accessible By: Campus Users
AR Reconciliation Balance Banner to Finance and Details. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Balance/Record Health Service Session The Health Service sessions (printed report MB350) need to be verified/ balanced with the total in MB350 session daily and records in the log. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Banner Daily Job Request Banner Job Request forms are filled out for each day's work to run an aging report, feed process, refund process each week, past due calling lists, health reports, deferred payment process, deposit report weekly. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Billing Message Changes Update messages that print on statements or Cyberbear. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Close Daily Sessions All sessions need to closed and finalized each night to be processed in the TGRFEED run and feed to Finance. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Create Detail Codes Accountants will request new detail codes for grants and scholarships. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Deferred Payment Plan Placement Placing Student's on the Deferred Payment Plan. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Deferred Payment Reminders and Late Fees Email reminders are sent to students to remind them of the due dates for the second and third installment payments. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Document Retention Student Accounts, Loans and Collections Document Retention Schedule.
Endorsement Documentation Handling checks for student's accounts balances that have already been paid. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Exemption Code Set Up Financial Aid uses these codes on student's accounts for exemption to fees to credit charges on the registration bill. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Failed Online Payments The admin file shows pending transactions if an online payment failed with Montana Interactive. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Generate Offset Transmission File The Loans Dept will request a file to be generated to send to the state a list of students with loans. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
GJAPCTL Processes Procedures are run to close sessions, update delinquency codes, control what schedule bills print through manual request from Banner form SFAREGS. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Monthly Cash Reports Three monthly reports are run in Access at the beginning of each month to track cashier overages and shortages. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Non-Mandatory Fees Inventory and Validation Inventory and Validation of Non-Mandatory Fees -- Fiscal Years 2010 and 2011 Date Created: 8/24/2009 Accessible By: Campus Users
Purge Student Records Purge old terms of student records in Banner. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Recording STIP Earnings Business Services- Systems and Campus Accountants will be able to enter transactions to record STIP. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Setting up Contractor Detail Codes Detail codes for contractors. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Special Class Fees Verifying/Adding Special Class Fees. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Special Report Requests Occasionally requested special reports. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Stale Dated State Warrants Handling checks not cashed. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Submit Recovery Journal Voucher Submit JV for AR Recovery of Write Off. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Turn Assessment On and Off How to turn assessment on and off. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
Un-apply Payments How to un-apply payments. Date Created: 7/9/2008 Accessible By: Missoula Internal Users
WEBEPAY Balancing WEBEPAY on Banner to Montana Interactive. Date Created: 7/9/2008 Accessible By: Missoula Internal Users

Business Services
Emma B. Lommasson Center
Room 236
The University of Montana
Missoula, MT 59812