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The Lodge

Business Services
Emma B. Lommasson Center
Room 236
The University of Montana
Missoula, MT 59812

Monday-Friday
8:00-Noon, 1:00-5:00

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(406) 243-4929 FAX

  Business Services


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Chart of Accounts
Account Code Guidelines Used to determine which account codes will be used for expenses and certain revenue accounts. Procedure includes frequently used expense codes, frequently asked questions and a link to the account code hierarchy. Date Created: 9/22/2004 Accessible By: Campus Users
Account Code Hierarchy - Operating and Capital Expense Accounts UM Account Code Hierarchy reference listing for Operating and Capital Expenses. Date Created: 3/3/2005 Accessible By: Campus Users
Account Code Hierarchy - Revenue Accounts UM Account Code Hierarchy reference listing for Revenue Account Codes Date Created: 3/3/2005 Accessible By: Campus Users
Account Code Quick Reference Helps to select the proper expense and revenue account into which to enter account code data. Date Created: 9/22/2004 Accessible By: Campus Users
Account Code Training PowerPoint presentation for Account Code Guidelines. Date Created: 9/24/2004 Accessible By: Campus Users
COA Hierarchy Reports Database MS Access database that uses the chart of accounts tables in FinDW to create hierarchy reports for fund, org, account and program by fiscal year. Date Created: 10/14/2004 Accessible By: Central Office Users
Establishing a New Fund How to create a new fund in Banner.Date Created: 10/13/2003 Accessible By: Central Office Users
New Index Request Form To establish a New Index Form; complete & print form. Obtain signature and route to Accounting Services. Date Created: 8/4/2004 Accessible By: Campus Users
New Index Request Procedure To effectively establish a new index code, Accounting Services requires the appropriate information on the objectives & functions of the activity recorded in the index. Date Created: 8/4/2004 Accessible By: Campus Users
Printing Services Transactions Account Code Usage To alleviate coding problems related to recording costs for printing activities (i.e. determining whether the provider is internal versus external and whether the activity is a service category, accounts 621xx versus a supply category, accounts 622xx) Business Services, Accounting Services has provided some guidelines.
Document Processing
Banner Finance Journal Types/Rule Codes Banner Finance Journal Types/Rule Codes Date Created: 8/30/2004 Accessible By: Campus Users
Contact List For Accountants Use this contact list as a guide in the event of a question or problem with index codes on purchase orders or other types of documents. Date Created: 3/3/2005 Accessible By: Campus Users
Departmental Web Payments University departments must make a request and work with Business Services Treasury to initiate web-based credit card payments. Date Created: 1/3/2006 Accessible By: Missoula Internal Users
How to Clean Up Banner and Feed File Edits How to fix edits that appear on the transaction error report or in feed files. Date Created: 8/8/2006 Accessible By: Missoula Internal Users
Incoming Wires & EFT Transactions This quick reference guide shows how to enter a Journal Voucher into Banner Finance using Journal Type JD1 and also shows how to fill out the hard copy JV form.
Journal Voucher Entry Quick Reference Guide This quick reference guide shows how to enter a Journal Voucher into Banner Finance using Journal Type JD1 and also shows how to fill out the hard copy JV form. Date Created: 9/18/2006 Accessible By: Campus Users
JV Feed Template Template used in conjunction with the JV upload process. Includes the file format and all required attributes necessary to complete upload of an external JV into Banner Finance. Date Created: 10/4/2004 Accessible By: Central Office Users
JV Feed Upload Instruction Accountants can create an Excel Spreadsheet using a template to submit batches of Journal Vouchers into Banner Finance. Date Created: 10/4/2004 Accessible By: Central Office Users
JV Feed Upload Processing Accountants can create an Excel Spreadsheet using a template to submit batches of Journal Vouchers into Banner Finance Date Created: 02/24/2004 Accessible By: Central Office Users
Payroll Redistribution Procedure - Missoula Campus Request to redistribute (or move) payroll costs from one Non-Grant index code(s) to another Non-Grant index code(s). Date Created: 5/9/2005 Accessible By: Campus Users
Revolving Fund Stale Dated Checks This procedure addresses the specifics of how to process revolving fund outstanding checks that need to be reclassified a stale dated checks.Date Created: 1/21/2005 Accessible By: Missoula Internal Users
Rule Codes - Alpha Listing Banner Finance Journal Types/Rule Codes Alpha Listing Date Created: 1/21/2005 Accessible By: Central Office Users
Rule Group/Code Query Use this listing to reference rule codes within rule groups. Date Created: 3/28/2005 Accessible By: Campus Users
Rule Codes - By Functional Area Rule Codes with Edits in use for FY05 sorted by functional area. Date Created: 1/21/2005 Accessible By: Central Office Users
Rule Codes - Overview Rule Codes Overview - Rule codes define how Banner Finance processes or records each transaction. Date Created: 1/21/2005 Accessible By: Central Office Users
Subject Reimbursement This procedure is used by departments to make cash payments to research subjects for their participation in a research study funded by grant or non-grant funds. Keywords: Subject Reimbursement, Cash Paid Out, subject payment, cash payments Date Created: 4/21/2006 Accessible By: Campus Users
Financial Reporting
CHE 101/102 Preparation Procedure describes how to compile the information necessary to complete the CHE 101 and 102 reports. Date Created: 8/4/2004 Accessible By: Central Office Users
GSA Scholarship Commitment to Athletics From Special Athletic Panel recommendation #9 to record the annual commitment from GSA as a receivable in its finance system. Date Created: 9/8/2004 Accessible By: Campus Users
Intercollegiate Athletics Game Guarantees From Special Athletic Panel recommendation #15 to record the completed signed negotiated game guarantees into its finance system. Date Created: 9/8/2004 Accessible By: Campus Users
   Fiscal Year End
FYE07 Expenditure Accrual Procedures Date Created: 5/15/2007 Accessible By: Central Office Users
FYE07 Expenditure Accrual Attachments Date Created: 5/15/2007 Accessible By: Central Office Users
2005 Operational Report For the Fiscal Year ending June 30, 2005. Date Created: 11/16/2005 Accessible By: Campus Users
2004 Operational Report For the Fiscal Year ending June 30, 2004. Date Created: 12/30/2004 Accessible By: Campus Users
FY04 Budget Roll Audit Trail Lists all funds affected by the budget roll and remaining available budget balances rolled from FY04 to FY05. Date Created: 9/10/2004 Accessible By: Central Office Users
Master Work Plan Database Fiscal Year End 2004 Master Work Plan Database. Details year end activities and task assignments. Date Created: 4/13/2004 Accessible By: Central Office Users
Recording Lodging Facility Use Tax (Accommodation Tax) The 1999 Legislative Session passed HB674, which revsied the distribution of lodging facility use tax (accomodationn tax) revenue paid by state agencies for in-state lodging. Date Created: 7/25/2006 Accessible By: Central Office Users

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Costco
UM Costco Card Procedure The Costco card was set up to provide a means with which departments could make purchases at Costco while containing the costs associated with the purchase of these items. Date Created: 12/19/2007 Accessible By: Campus Users
Procard
Authorization for Split Payment Request Form Instruction Procard Authorization to Purchase and Expense for another department form instruction. Date Created: 12/14/2005 Accessible By: Campus Users
Completing Your Procard Transactions Use this Quick Reference Guide to help you complete your Procard transactions. Date Created: 12/14/2005 Accessible By: Campus Users
Departmental Periodic Procard Review This procedure is used as a guide by the Procard Administrator in Accounts Payble to perform a Procard review. Date Created: 2/9/200 Accessible By: Missoula Internal Users
Monthly Procard Payment Process This quick reference guide describes the process and steps necessary to complete the monthly Procard payment to US Bank. This document is used by the Backdoor Desk and Accounts Payable staff whithin Business Services. Date Created: 12/06/2005 Accessible By: Missoula Internal Users
Procard Purchasing Guidelines for cardholders and UM Procard Department Managers. Date Created: 8/30/2004
Travel Information
Travel Guidelines/Procedures Methods of proper travel activities for the University of Montana. Date Created: 10/1/2004 Accessible By: Campus Users
Vehicle Mileage Reimbursement Rate Rates effective January 1, 2008. Date Created: 12/5/2003 Accessible By: Campus Users
Vendor Information
New Vendor Establishment Procedure for establishing a new vendor. Date Created: 10/13/2003 Accessible By: Campus Users
COT Student Refund Vendors Procedure for setup of Helena COT student refund vendors.Date Created: 11/24/2003 Accessible By: Central Office Users
Invoice Data Entry Quick Reference Guide This quick reference guide describes the steps in entering a Direct Pay Invoice from a vendor. Some quick tips are also included. Date Created: 9/11/2006 Accessible By: Campus Users
Process for Preparing Manual checks This process is used when a manual check needs to be prepared.Date Created: 02/08/2006 Accessible By: Missoula Internal Users
1099 Processing The University of Montana is required to report certain payments to the IRS on form 1099MISC. These payments include non-employee compensation, prizes and awards, medical service payments, rents, and royalties. Date Created: 1/18/2005 Accessible By: Missoula Internal Users
Vendor Payment Status This handy guide explains how to find out the payment status of a check mailed to the vendor. Date Created: 9/18/2006 Accessible By: Campus Users

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Archiving
Archive Process for SABHRS JSTGLLNK Table Procedures on how to archive the outbound SABHRS records in the JSTGLLNK table. Keywords: JSTGLLNK, archive, SABHRS, GL, Recon Date Created: 8/17/2006 Accessible By: Missoula Internal Users
Archive Process for SABHRS Outbound General Ledger Table - JSTPSDL The SABHRS Outbound General Ledger Table - JSTPSDL is appended daily with recordds from the SABHRS database. Fund accountants use this data to reconcile the Banner database with the SABHRS database. This process will archive a fiscal year of data to a MS-Access database table for future reference. Date Created: 11/9/2005 Accessible By: Missoula Internal Users
Banner Finance Detail Transaction Records Annual Archive On an annual basis, older detail transaction records will be archived and removed from the active database and transferred to the archive database. Date Created: 3/29/2005 Accessible By: Missoula Internal Users
Backdoor Document Processing
Backdoor Exception Report The Backdoor Exception report will show any doucment that does not have a match in the Banner Link Table. Date Created: 2/3/200 Accessible By: Missoula Internal Users
Banner Backdoor Exception Documents Numbering Scheme In an attempt to streamline our processes, we have decided to set-up a unique Banner Numer for the Backdoor Exception transactions. Date Created: 2/3/200 Accessible By: Missoula Internal Users
Banner Backdoor Transactions Overview, definitions and accounting models involved in the processing of backdoor transactions i.e. those that are initiated in SABHRS first and come into Banner via the backdoor. Date Created: 10/28/2004 Accessible By: Central Office Users
Backdoor Transactions Flowchart Transactions are entered into SABHRS first via manual entry or other outside agency interface. Date Created: 2/3/2006 Accessible By: Missoula Internal Users
Exception Report quick Reference Guide General instruction for all BU's for Specific/Unique conditions. Backdoor Date Created: 2/3/2006 Accessible By: Missoula Internal Users
How to handle STIP How to handle STIP. Date Created: 2/3/2006 Accessible By: Missoula Internal Users
JSTPSDL/JSTGLLNK Data Dictionaries Defines all the fields available in the JSTPSDL and JSTGLLNK tables which are used to resolve Banner to SABHRS reconciliation issues. Date Created: 10/28/2004 Accessible By: Central Office Users
JSTPSDL Exception Report Instructions for using the JSTPSDL Exception Report. Date Created: 2/3/2006 Accessible By: Missoula Internal Users
Land Grant Earnings Land Grant Earnings will show up on the Exception Report without an MPE number. Date Created: 2/3/2006 Accessible By: Missoula Internal Users
NSF's Handling Backdoor NSF's. Date Created: 2/3/2006 Accessible By: Missoula Internal Users
Banner Information
Account Setup To obtain a Banner account, all users must complete the Banner Basics class. Banner Support Website. Accessible By: Campus Users
Approving Documents How the Banner approvals process works. Banner Support Website. Accessible By: Campus Users
Banner Document Text Document text can be used to explain the what and why of a transaction and provides additional details about the transaction. Date Created: 12/8/2005 Accessible By: Campus Users
Banner Messaging How to use Banner messaging within the Banner approvals process. Banner Support Website. Accessible By: Campus Users
Banner Security Establishing system-wide Banner security through the System Control Maintenance Form (FOASYSC). Keywords:banner security, rule group security, fund security, org security, user profile, security maintenance, fund access, org access, rule class security. Date Created: 11/30/2005 Accessible By: Missoula Internal Users
Business Services Reports UM Banner Reports. Banner Support Website. Accessible By: Campus Users
Developing My Banner Menu How to create a Banner personal menu. Banner Support Website. Accessible By: Campus Users
Document Processing
Approvals 101 Instructions for filling out the Approval Queue Setup Form. Date Created: 6/24/2004 Accessible By: Campus Users
How to Clean Up Banner and Feed File Edits How to fix edits that appear on the transaction error report or in feed files. Date Created: 8/8/2006 Accessible By: Missoula Internal Users
JV Feed Template Template used in conjunction with the JV upload process; includes the file format and all attributes required for a complete upload of an external JV into Banner Finance. Date Created: 10/4/2004 Accessible By: Central Office Users
JV Feed Upload Instruction Accountants can create an Excel Spreadsheet using a template to submit batches of Journal Vouchers into Banner Finance. Date Created: 10/4/2004 Accessible By: Central Office Users
Treasury Services FOAP Corrections This procedure is used to correct Treasury Services miscellaneous receipt types discovered during reconciliation. Date Created: 1/24/2005 Accessible By: Missoula Internal Users
Documentation
Procedure Document Prep & Control Describes how procedures will be produced, revised and controlled. Date Created: 7/14/2004 Accessible By: Campus Users
Sharp Copier for Volume Printing Use the Sharp AR-M350 Copier to print large documents fast. Date Created: 10/19/2004 Accessible By: Central Office Users
Intranet
Intranet Instruction How to submit a document to be posted on the Business Services Intranet. Date Created: 12/1/2003 Accessible By: Central Office Users
Intranet Submission Form Used to submit new documents for the Business Services Intranet. Date Created: 9/25/2003 Accessible By: Missoula Internal Users
Microsoft Access Reporting Tools
Entity Relationship Diagrams (ERDs) Entity relationship diagrams for the Banner Finance database. Date Created: 12/29/2003 Accessible By: Central Office Users
FinDW Ad Hoc Queries For beginner MicroSoft Access users; explains the fundamentals of databases, Access and beginning querying using the Finance Data Warehouse. (FinDW)tables. Date Created: 10/28/2004 Accessible By: Central Office Users
FinDW Ad Hoc Queries II (Please note: Windows Media Player v9.0 required) Audio/visual presentation companion peice to the training guide document. For beginner MicroSoft Access users; explains the fundamentals of databases, Access and beginning querying using the Finance Data Warehouse. (FinDW) Tables Date Created: 10/28/2004 Accessible By: Central Office Users
Link the ODBC Drivers to your MS Access database The first thing you need to do when setting up a new query database is to link via the ODBC drivers to the tables you will be using for your queries. Your PC should already be set up with the necessary ODBC driver information. The following steps should be used when linking new/additional tables in a new or existing database. Date Created: 7/28/2006 Accessible By: Central Office Users
Re-Link the Tables in you Access Database to ADMN Typically, tables inside your database are linked to the REPORT database. If you have been given permission to run queries from the ADMN database, you can re-link your tables temporarily so they point to ADMN. Date Created: 7/26/2006 Accessible By: Central Office Users
Microsoft Tools
Adding Shortcuts to Desktop Training Video on how to add various shortcuts to your Windows Desktop. Keywords: camtasia, training video, shortcut, folder, file. Date Created: 11/1/2005 Accessible By: Campus Users
Archive a Public Folder from
MS Outlook		 This quick reference guide will assist you in archiving the information stored within the public folders on MS Outlook. Date Created: 6/27/2005 Accessible By: Missoula Internal Users
MS Access Business Services Style This internal training document is intended for those using MS Access for ad hoc queries on the various tables that store Banner Finance and Banner Accounts (AR) information. Date Created: 4/5/2005 Accessible By: Central Office Users
MS Office Tips & Tricks Tips on using Microsoft Office products. Outlook, Word and Excel are included. Date Created: 11/21/2003 Accessible By: Missoula Internal Users
Other Account Information
Citrix, SABHRS, & Document Direct Logon and Password How to change Citrix, SABHRS, & Document Direct Logon and Passwords.Date Created: 9/13/2004 Accessible By: Campus Users
Oracle Report Password Changes How to change your Banner Report Database password. Date Created: 11/4/2003 Accessible By: Central Office Users
Oracle Account Setup Oracle accounts are established for users who need adhoc query access to the Banner Finance REPORT Database or access to the Finance Data Warehouse (FinDW). Date Created: 8/19/2004 Accessible By: Campus Users
VMS (Mainframe) Account Setup VMS accounts are established for users who need direct access to the mainframes. Date Created: 8/19/2004 Accessible By: Campus Users
Report Development & Analysis Requests
Request for Report Development & Analysis Initiate creation of a new report, database or adaptation to an existing report, database for each of the areas of Business Services. Date Created: 9/17/2007 Accessible By: Missoula Internal Users
SABHRS
SABHRS Agency Support Plan The purpose of this document is to outline an agency support structure for SABHRS. The document identifies ten areas, or roles (with associated responsibilities and duties) necessary to effectively manage SABHRS within the agency. Date Created: 7/15/2005 Accessible By: Central Office Users
Banner to SABHRS Chartfield Relationship Guide How Banner transactions are rolled up, summarized and posted in SABHRS; useful for Banner-to-SABHRS recons and processing SABHRS documents. Date Created: 11/1/2004 Accessible By: Central Office Users
Finding the Name Associated with a SABHRS C Account This quick reference guide describes a trick to use in SABHRS to find the name associated with a C account. This is useful when trying to find a contact name for a transaction or to find out who entered the transaction. Date Created: 7/17/2006 Accessible By: Central Office Users
How to complete SABHRS Data Entry Forms This document contains a crosswalk example of a SABHRS IU Journal with tricks & tips for how to complete the form. Date Created: 6/28/2006 Accessible By: Central Office Users
Incoming Wires SABHRS Data Entry Instructions Systems Administration assigns an MP number to the incoming wire and enters the wire into SABHRS. Date Created: 10/19/2005 Accessible By: Missoula Internal Users
Outgoing Wires SABHRS Data Entry Instructions Systems Administration assigns an MP document number to the outgoing wire and enters the wire into SABHRS. After verification that the wire has posted into SABHRS, the information is entered via backdoor data entry into Banner Finance and the form is filed. Keywords:outgoing wires, SABHRS, data entry. Date Created: 11/28/2005 Accessible By: Missoula Internal Users
SABHRS 1st/SABHRS Only Data Entry Instructions Overview information and data entry instructions for SABHRS 1st and SABHRS Only documents. Primarily used by Systems staff. Date Created: 10/19/2006 Accessible to: Central Office Users
SABHRS Journal Queries Guide for querying on journals in SABHRS; describes the association between the fields in Banner and the corresponding SABHRS fields. Date Created: 10/28/2004 Accessible By: Central Office Users
SABHRS Voucher & Warrant Queries Guide for querying on accounts payable vouchers and warrants in SABHRS; describes the association between the fields in Banner and the corresponding SABHRS fields. Date Created: 10/28/2004 Accessible By: Central Office Users
Wire Corrections SABHRS Data Entry Instruction This document contains the information needed to initiate corrections to incoming or outgoing wires. It also contains the data entry instructions for how to correct data entry errors before the transactions post in SABHRS. Date Created: 9/15/2006 Accessible to: Central Office Users
State Interface
FNASTATE: State Interface Process overview, flowcharts, definitions and accounting models involved in the translation and interface of Banner transactions to SABHRS. Understanding this process is important in the Banner to SABHRS reconciliation process. Date Created: 10/28/2004 Accessible By: Central Office Users
FNASTATE: FTP, Print & Rename Files This procedure is used to rename files when the FTP process fails during the nightly job processing. Date Created: 1/10/2005 Accessible By: Missoula Internal Users
FNASTATE: How to Reconcile and Ship Translate Files This document is used by Systems staff responsible for the daily reconciliation of the state interface files (FNASTATE). Date Created: 11/15/2005 Accessible By: Missoula Internal Users
FNAWAOUT – Downloading the State Warrant Status Outbound File One of the State of Montana outbound files contains all the Warrant transactions that have posted throughout the day or during the PeopleSoft night batch processing. Date Created: 2/3/2005 Accessible By: Missoula Internal Users
JSTPSDL: Downloading PeopleSoft Daily General Ledger Transaction File One of the State of Montana outbound files contains all the General Ledger (GL) transactions that have posted on the PeopleSoft general ledger either throughout the day or during the PeopleSoft night batch processing. Date Created: 2/3/2005 Accessible By: Missoula Internal Users
JSTOUTBAL: Downloading PeopleSoft Daily GL Balances How to download Peoplesoft Daily General Ledger Balances. Date Created: 2/3/2005 Accessible By: Missoula Internal Users
Vendor Table
Vendor EFT Set-Up This document is used by the vendor table staff to set up vendors for Direct Deposit. Date Created: 2/17/2006 Accessible By: Missoula Internal Users
Vendor Manual
Vendor Manual This document is used for vendors establishment and management. Date Created: 4/25/2007 Accessible By: Missoula Internal Users

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Asset Tag Instructions
Asset Type Classification Classification of assets by type. Date Created: 10/13/2003 Accessible By: Campus Users
Fixed Asset Code Relationship Guide Defines the account relationships between the asset account codes, their related depreciation and expense account codes. Date Created: 10/13/2003 Accessible By: Campus Users
Property Management Procedures
Artwork and Archives The Capitalization of Artwork and Archives.
Capital Asset Procedure The treatment/depreciation/financial reporting of capital Assets.
Fixed Asset Adjustments Entering adjustments to a fixed asset record.
Fixed Asset Master Maintenance Creating fixed asset records.
Fixed Asset Depreciation Instruction How to setup depreciation for a fixed asset property tag. Date Created: 10/13/2003 Accessible By: Central Office Users
Location Codes for New Acquisitions Instruction on how to use the location code field in Banner Finance to indicate the location of new capital assets. Date Created: 10/12/2005 Accessible By: Campus Users
Recording Write-Off / Gain-Loss on Sale of Fixed Assets This procedure explains how to record the write-off and the gain or loss on the sale of fixed assets. Date Created: 12/2/2004 Accessible By: Campus Users
Surplus Property Function This procedure defines the internal process in Property Management for handling surplus property. Date Created: 1/4/2006 Accessible to: Missoula Internal Users
Surplus Property Silent Auction This procedure defines the process in Property Management for disposing of surplus property through sale by means of silent auction. Date Created: 5/12/2008 Accessible to: Missoula Internal Users

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Purchase Order Maintenance
Purchase Order Close Process This procedure describes the Banner process to close purchase orders and is used by Stystems and/or Purchasing Staff only. Date Created: 8/28/2003 Accessible By: Missoula Internal Users
Purchasing Tools
Contracted Services Guidelines Guidelines to assist in setting up a contracted service. Date Created: 12/30/2005 Accessible By: Campus Users
Products / Equipment over $15,000 Use this question and answer form to provide requisition and specifications for purchases of products or equipment with a cost over $15,000. Date Created: 12/30/2005 Accessible By: Campus Users
Purchasing and Payment Tools Quick Reference Use this handy quick reference guide when purchasing. Date Created: 12/30/2005 Accessible By: Campus Users
Requisitions
Requisition Processing A request to Purchasing for the procurement of goods or services for departments. Outlines procedure for entering a requisition into Banner Finance. Date Created: 10/4/2004 Accessible By: Campus Users
Requisition Processing Training A request to Purchasing for the procurement of goods or services for departments. Windows Media (Version 9 or greater required) instruction describes the steps to take to process a requistion in Banner. Date Created: 10/22/2004 Accessible By: Campus Users

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Training Media
Student Training Media
Camtasia media (video) files require Version 9 of the Windows Media program. Business Services is not responsible for software installation. Please contact the individual in your department responsible for software upgrades so you may view these trainings. The following files are best viewed in the full screen mode.
Deferred Payment Plan
Deferred Payment Plan The Deferred Payment Plan is available to students wanting to pay fees in three payments. Date Created: 12/9/2004 Accessible By: Central Office Users
Deferred Payment Plan Late Fee Assessment Late Fee Assessment for Deferred Payment Plan Date Created: 11/19/2007 Accessible By: Missoula Internal Users
Deferred Payment Plan Processing The Deferred Payment Plan Installment Plan Codes and WSACDPP processing. Date Created: 12/14/2007 Accessible By: Missoula Internal Users
Deferred Payment Plan Purge Mass update removing Deferred Payment Plan Students at the end of Spring Semester. Date Created: 5/22/2007 Accessible By: Missoula Internal Users
Deferred Payment Plan Timeline Fall 2007 Deferred Payment Plan Timeline reminders for Fall Semester 2007 Date Created: 10/23/2007 Accessible to: Missoula Internal Users
Deferred Payment Plan Timeline Spring 2008 Deferred Payment Plan Timeline reminders for Spring Semester 2008 Date Created: 10/23/2007 Accessible to: Missoula Internal Users
Banner Accounts Receivable Processing
Banner AR Duplicate ID Cleanup Cleaning up the Banner AR data associated with duplicate IDs as identified on the UM custom MODUPL report. Date Created: 12/31/2007 Accessible By: Missoula Internal Users
Banner Auto Hold/Release Process Provides a mechanism for Business Services to systematically place financial holds on past due accounts based on conditional account aging criteria. Date Created: 5/10/2007 Accessible By: Missoula Internal Users
Banner System Generated Emails The GUIMAIL form (Mail Query) shows you all the emails generated by the Banner system and sent to a student's Griz Mail account. Date Created: 10/31/2007 Accessible By: Missoula Internal Users
Convenience Fee Reversal Procedure for reversing a convenience fee associated with a web e-payment transaction. Date Created: 12/31/2007 Accessible By: Missoula Internal Users
Enter Comments Into TSADETL How to enter a comment into TSADETL. Date Created: 7/11/2007 Accessible By: Missoula Internal Users
Enter Confirmations Into Banner How to enter a confirmation into Banner. Date Created: 2/8/2007 Accessible By: Missoula Internal Users
Interest Assessment Procedure An interest assessment will apply for student accounts that are past due over 30 days.Date Created: 2/16/2005 Accessible By: Missoula Internal Users
SOAHOLD Manual Release SOAHOLD Manual Release Method. Date Created: 5/6/2008 Accessible By: Missoula Internal Users
Student Accounts Write Off Process (Pre-FY08) This procedure details the collection and write-off process for delinquent student accounts. Date Created: 5/3/2005 Accessible By: Central Office Users
TGIACCD Query Form How to Query Student Account Detail Using TGIACCD. Date Created: 6/3/2008 Accessible By: Central Office Users
UBABILL and TSAAREV UBABILL UofM Student Bill and TSAAREV Account Detail Review form quick reference guide. Date Created: 4/23/2008 Accessible By: Missoula Internal Users
Collections
1203 Account Data Capture How to capture end of month balances for the 1203 account. Date Created: 6/3/2008 Accessible By: Missoula Internal Users
Accounts Receivable Collections Process The timely collection of Student Accounts Receivable. Date Created: 12/9/2004 Accessible By: Central Office Users
Aging Report with Deli Code How to combine the current aging report for non-enrolled students with their associated delinquency code: 6/4/2008 Accessible By: Missoula Internal Users
Collection Agency Reconciliation This document outlines the procedure for reconciling accounts with collection agencies. Date Created: 2/8/2008 Accessible By: Missoula Internal Users
Deceased Student Paperwork How to handle the paperwork for deceased students. Date Created: 2/1/2008 Accessible By: Missoula Internal Users
Hold Collections Template How to enter data for the Hold Collections worksheet in Excel. Date Created: 6/4/2008 Accessible By: Missoula Internal Users
NSF Mailing List Quick Reference Use this procedure for notification when individual bounces a check with UM. Date Created: 12/9/2004 Accessible By: Missoula Internal Users
Non Sufficient Funds Checks Non Sufficient Funds collection process. Date Created: 12/9/2004 Accessible By: Central Office Users
Repayment Agreements How to establish a repayment agreement. Date Created: 10/24/2007 Accessible By: Missoula Internal Users
TGACOLC Manual Process Collections Manual Process using TGACOLC. Date Created: 10/24/2007 Accessible By: Missoula Internal Users
Payments and Cashiering
Cashiering Payment Cards This guide will assist in preparing receipts and deposits for payments received in Student Accounts. Date Created: 3/6/2007 Accessible By: Missoula Internal Users
Deposit Error Corrections This instruction will assist in the correction of errors occuring when entering deposits to student accounts.Date Created: 7/11/2005 Accessible By: Missoula Internal Users
MT Interactive Daily Reconciliation This document describes the procedures used by the SAS Accounting staff to check for e-payment transaction edits and reconcile the e-payment files to Banner. It also contains procedures for the Banner AR production staff to correct transaction edits. Date Created: 12/14/2007 Accessible By: Missoula Internal Users
Payment Procedures for U of ND Clinical Practicum Students Special handling for paying the invoice received from the University of North Dakota for students enrolled in the post-baccalaurate UM Medical Technology program. Date Created: 12/31/2007 Accessible By: Missoula Internal Users
Student Loans Management
COT Bookstore Contract Instruction COT Student Contract for books instruction. Date Created: 10/6/2005 Accessible By: Central Office Users
COT Bookstore Contract Student Account Contract for cost of books and supplies only by College of Technology bookstore. Date Created: 10/6/2005 Accessible By: Central Office Users
CT Gallagher Loan Approval Instruction CT Gallagher Loan Approval and Disbursement Instruction. Date Created: 10/6/2005 Accessible By: Central Office Users
CT Gallagher Loan Approval UM COT Gallagher Student Loan Disbursement Approval. Date Created: 10/6/2005 Accessible By: Central Office Users
Current Student Loan Funds Listing of Short-Term and Long-Term Student Loan Funds. Date Created: 1/5/2005 Accessible By: Central Office Users
Federal Student Financial Aid Handbook Access to the Federal Student Financial Aid Handbook Date Created: 1/18/2008 Accessible By: Missoula Internal Users
Loan Procedures Internal document detailing the student loan application process, eligibility process, disbursement and delivery. Date Created: 1/5/2005 Accessible By: Central Office Users
Processing Loan and Scholarship Checks Steps for the Processing of Physical Student Loan and Scholarship Checks Date Created: 10/23/2007 Accessible By: Missoula Internal Users
LETTER-Check pickup reminder Check pick up reminder letter to Student for Loan or Scholarship Date Created: 10/23/2007 Accessible By: Missoula Internal Users
LETTER-Check Return Check Return to Lender or Donor Date Created: 10/23/2007 Accessible By: Missoula Internal Users
Student Success
Verizon Student Success Grant Student Success Grants procedure for awarding to students who are experiencing financial hardship. Date Created: 8/8/2007 Accessible By: Missoula Internal Users
Student Withdrawals and Refunds
Student Withdrawal Process Tuition and Fee Adjustments Processing due to Withdrawal. Refund of tuition and fees. Return of Federal Financial Aid. Date Created: 3/1/2007 Accessible By: Central Office Users
Refunds Refund checks processed weekly for student, vendor and contractor accounts with credit balances. Date Created: 1/12/2005 Accessible By: Missoula Internal Users

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Cashiering
Credit Card Clearing UM credit card machines now have a detail code assigned to each machine. This reference guide discusses the detail code and the credit card clearing account and instructions for downloading the codes. Date Created: 11/18/2004 Accessible By: Campus Users
Department Cashier Procedures The University of Montana Treasury Unit maintains a cashier function for the purpose of receiving monies due the University. Click on items listed in the table of contents to go to that section. Date Created: 7/8/2004 Accessible By: Campus Users
Entering Deferred Installment Payments This procedure describes how cashiers should enter payments made specifically to Deferred Payment installments. Date Created: 9/28/2007 Accessible By: Missoula Internal Users
Online Deposit Card University of Montana Departmental Deposit Card. Date Created: 4/22/2004 Accessible By: Campus Users
Treasury Services FOAP Corrections This procedure is used to correct Treasury Services miscellaneous receipt types discovered during reconciliation. Date Created: 1/24/2005 Accessible By: Missoula Internal Users
Checks
Issuance of Emergency Local Checks Emergency local checks may be issued under limited cercumstances. Follow this procedure when requesting an emergency local check. Date Created: 9/28/2004 Accessible By: Campus Users
Web
Department Web Payments University departments must make a request and work with Business Services Treasury to initiate web-based credit card payments. Date Created: 1/3/2006 Accessible By: Missoula Internal Users
Web Payment Corrections This procedure document is used to correct the necessary Student Account, Accounting and MT Interactive (MTI) Transaction Log records when an web payment is returned non-sufficient funds (NSF), stop payment or reversed due to other types of processing errors. Date Created: 8/10/2004 Accessible By: Missoula Internal Users

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Procedure Documents
Document Title Description
Department Cashier Procedures Maintaining a cashiering function.
Emergency Local Checks Limited circumstance, emergency check issuance.
Fixed Asset Adjustments Entering adjustments to a fixed asset record.
Fixed Asset Use Proper Fixed assest management procedures.
Fixed Asset Master Maintenance Creating fixed asset records.
Outside Bank Accounts How to request an outside bank account.
UM Capital Asset Procedure The treatment/depreciation/financial reporting.

See Also: Additional Procedural References
Document Title Description
Purchasing Toolkit Purchasing/Accounts Payable activities.
Travel Guidelines/Procedures Guide to authorized UM travel.

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