Invitations for Bid (IFB) and Requests for Proposals (RFP)

The Invitations for Bid (IFB) or Requests for Proposals (RFP) listed are the current bidding opportunities of The University of Montana, Business Services - Purchasing Office.

Download bidding packages from the website or obtain them from the listed buyer. If you have questions about bid procedures, or specific bid opportunities, contact the purchasing staff directly.

Read the bid carefully and contact the listed buyer if you require referenced attachments to be sent to you directly.

Important Note: It is incumbent upon the bidder to obtain the complete bid package.

It is the bidder's responsibility to check the site for any addenda, which may be issued. Failure to download or obtain and incorporate all addenda into the bid may result in the rejection of the bid.

Each of the bid opportunities is linked to an IFB or RFP document. If you wish to participate, fill out, and submit the completed document to UM Purchasing.

Opening time (i.e, the submission deadline) for UM Purchasing Bids or RFPs is 2 p.m. (Mountain Time) on the opening date.

For questions or concerns regarding Bids and Proposals please contact:

  Lu Terry
Contracts Officer/Purchasing Agent
The University of Montana
Business Services Mail Stop 2304
32 Campus Drive
Missoula, MT 58012
Office: (406) 243-2204
FAX: (406) 243-4929

Purchasing Office Guidelines for Retention of Procurement Records
Montana Operations Manual - 2003
(1.0729.00 - RETENTION SCHEDULES);
and Section 18-4-126, MCA:

All procurement records shall be retained, managed, and disposed of in accordance with the state records management program, found in Title 2, chapter 6, MCA. Each state agency must retain the written procurement documentation for the procurements it conducts and administers. The University Business Services-Purchasing Office retains the procurement records for the procurements it conducts and administers.

The Campuses and Departments of the University are responsible for maintaining the original documentation of all their procurement activities for five years (in the case of Term Contracts it would be for five years after the end of the Term Contract period – i.e. if the term contract is for three years then the records must be kept for eight years, because the retention period continues after the end of the term contract). These documents would include:  Contracted Services Agreements, Invoices, Limited Solicitations, Purchase Orders, and all supporting documents for these purchases. For the Missoula campus -- If the purchases were committed under grant funding, then after the retention period they should be sent to Research Administration for their archive.

Purchasing Information

Purchase Training & Information: The Purchasing Toolkit

State of Montana Procurement Law: Title 18 Public Contracts

Administrative Rules of Montana: Chapter 5 State Procurement

State of Montana Operations Manual: Procurement

State of Montana: Term Contracts

The University of Montana: Standard Terms and Conditions

Procurement Delegation Agreement

Purchasing Definitions

Contracted Services Guidelines

Products/Equipment over $15,000

Purchasing and Payment Tools Quick Reference

Green Products - Sources & Information

Energy Star Program

EPA's "Buy Recycled" Program

EPEAT - Electronic Product Environmental Assessment Tool

EPA's EPP Web site - Environmentally Preferable Purchasing

EPPNet - Northeast Recycling Council

Green Seal Program

King County, WA Environmental Purchasing Program

Massachusetts - Environmentally Preferable Products (EPPs)

Office of the Federal Environmental Executive

The public may attend meetings of evaluation committees for observation purposes only.

Meeting times and locations are subject to change. Interested persons may contact the person listed below to verify the meeting time and place.

The University of Montana will provide reasonable accommodations for any known disability that may interfere with a person participating in any service, program or activity of the University. Requests for accommodations should provide as much advance notice as possible and can be directed to the contact listed.