Where do reimbursed expenses get listed for un-receipted lodging or taxi and baggage? List reimbursable items in the column entitled “Out of Pocket Expenses” on the Travel Expense Report.

Where on the Travel Expense do Procard charges get listed? There is a section toward the bottom of the report for listing Procard charges.The airline and per diem lodging will automatically insert into this section when provided above.

Is there still a long form Travel Expense Report -? No, however, the number of lines on the Travel Expense Report had been increased. If the submission requires more room, fill out another form and attach the two together.

With the new policy, who is eligible to receive a travel advance? Students are still eligible for travel advances for $50.00 or more. Estimated expenses less than $50.00 are reimbursed. Group travelers (4+) or foreign travel can receive advances if estimated expenses exceed $100.00. Travel advances are no longer necessary for faculty and staff due to the expanded use of the UM Procard.

Does this also apply to meal per diem advances? Anyone is eligible to receive a meal per diem in advance of their trip.

Does the lodging cost reimbursement form need to be submitted if the cost is over the government rate? No - provided the appropriately answers are provided on the Request & Authorization to Travel Form. Answer should indicate cost was within the government rate, or answer should indicate that the government rate was requested but not available.

Do the forms have to be submitted if the trip is being paid totally by the UM Foundation? No, so long as no UM funds are not being requested for the expense.

Do the forms have to be submitted if the only expense is from the use of a UM Vehicle? No, so long as no UM funds are not being requested for the expense.

What if I need help filling out the forms?
Contact Nicole Thompson - Travel Desk: 243-2113.
Business Services also provides One-on-One Training, call Nicole to schedule.

Is Direct Deposit available for my travel advance or meal per diem?
Yes, click the following link: Direct Deposit Application for Accounts Payable.
You will need to fill out the form, attach a voided check and issue to Accounts Payable. Note: This form is different from the payroll deposit offered by HRS.

I have a situation that does not seem to fit in the forms or procedures, how can I get support?
Please contact:
Nicole Thompson: 243-2113
Kay Lamphiear: 243-4935