Cashier Services provides campus monetary services, receives and receipts departmental deposits, exchanges currency, and coordinates transactions with financial institutions and credit card processors.

Managers and Supervisors are responsible for balancing their deposits.

University policy requires a same day deposit of accumulations of $100 in cash OR $500 in cash and checks. Otherwise, deposits must be made on a weekly basis.

Please Note:
Receipt and Departmental Deposit Cards are available at Cashier Services.

View all Cashier Services Procedures - click here.

Checks »

For safety reasons, always endorse stamp your checks as they arrive.

3 or more checks should be added together and entered all at once.

Please clip your adding machine tape to the checks.

Travelers Checks/Money Orders should be treated the same as a check.

Please endorse stamp all them Travelers Checks/Money Orders.

Please Note:
Endorsement Stamps available from Helena Stamp Works (406) 442-7171.

Cash »

Cash should be sorted by denomination and faced in the same direction.

Bundling makes counting easier and faster.

Please bundle your cash as follows:

25 ONES = $25
20 FIVES = $100
25 TENS = $250
25 TWENTIES = $500

Please Note:
Don't bundle if you don't have enough of a denomination as indicated above.

Coin »

Large coin amounts should be rolled or brought in bags.

Put small amounts of coin in an envelope. Write the amount on it.

Credit Cards »

The Yellow & White copy of the Batch Report & Batch Release should be provided in one long piece.

Print the Batch Report twice so you'll have a copy for your files.

The Batch Release must have "Batch in Balance" at the bottom.

Departmental Deposit Cards »

Check to make sure you have the correct coding on your card.

Contact the department's Fund Accountant to confirm department coding if necessary.

For multiple amounts going into the same account combine and enter 1 line.

You may include more than one Index Code and/or Revenue Account on the same deposit card.

Check your Total.

The sum of all the checks, cash, coin and credit cards should equal the Document Total at the top of the card.

The sum of all of the individual lines on the Departmental Deposit Card should also equal the Document Total.

Please sign your full name at the bottom and include your phone number.

Make sure your name is legible so we can contact you if necessary!

Receipt Cards »

If a receipt card is needed, please include one with your deposit.

Let the Cashier Services Representative know whether:

you will pick up your receipt(s)

you would your receipt(s) returned via Campus Mail

Please Note:

For campus mail, include a self addressed envelope with your deposit.