Policy Number: 305

Policy: Travel

Date Adopted: 01/91

Revision Date: 08/04

References: MCA 2-18-501-503, 512; MOM 1-0300

Approved By: Robert A. Duringer, Vice President for Administration & Finance


Employee travel is authorized when the travel is related to University business and is approved by the appropriate Executive Officer, Dean, Director, or Department Chair. Employees will travel in the most efficient and cost effective manner possible which still allows for the purpose of the trip to be accomplished.

Employees receive reimbursement for actual room expenses, including applicable taxes, up to the maximum amount according to the current State regulations for in-state and out-of-state travel.

Employees may receive a meal allowance for each meal that they are entitled to according to their travel status each day subject to the current State regulations for in-state and out-of-state travel.

Other reimbursable travel expenses include only those expenses that are incurred in connection with official UM business and conform to State Policy. They will be reimbursed at actual cost.

All Airline charges must be paid by using the UM Pro Card.

When traveling from campus, employees should use a motor pool vehicle. If prior approval is obtained to use a personal vehicle, reimbursement will be made according to the current applicable State rate.

Travel Advances may be obtained only when out of pocket expenses are anticipated to be in excess of $100 for a particular trip.

Receipts are required for all expenditures except Per Diem meals and Miscellaneous expenses less than $25.00.