Policy Number: 702

Policy: Cost Transfers/Sponsored Programs

Date Adopted: 01/79

Revision Date: 08/04, 03/09

References: OMB Circular A-21

Approved By: Robert A. Duringer, Vice President for Administration & Finance


Transfers of cost to, from, or between sponsored agreements to correct clerical or bookkeeping errors must be submitted to the Office of Research and Sponsored Programs (ORSP) within 90 days of the date of the original charge or prior to the submission of the final grant expenditure report, whichever comes first . When closely related work is supported by more than one funding source, a cost transfer from the originally charged funding source to another may be made, provided that the cost is a proper and allowable charge to the transferee project and that the transfer is submitted to ORSP within 90 days of the original charge or prior to the submission of the final expenditure report for the project, whichever comes first.

Frequent errors in the recording of costs may indicate the need for improvements in the principal investigator's or the departments grant management system. Therefore, where frequent errors occur, the principal investigator and/or the department will be required to evaluate the need for improvements in this area and to make what improvements are deemed necessary by ORSP.

Transfers necessary because of Business Services or Office of Research and Sponsored Programs clerical errors may be initiated by the ORSP staff without approval of the principal investigator and do not fall under the requirements of this policy.