Policy Number: 306
Policy: Payment
or Expense Reimbursement by Affiliated Organizations
Date Adopted: 08/05
Revision Date: revise
Approved By: Robert A.
Duringer, Vice President for Administration & Finance
Affiliate refers to the University Foundation(s), booster clubs, 'friends'
group, etc. and/or any other related 501(c)3 organization. Disbursements
from Affiliated Organization funds are allowable in keeping with the Affiliate's
mission of supporting The University of Montana with private resources.
Funds to these organizations are provided with the expectation that they
will be used to support The University of Montana programs. The appropriateness
of an expense should be considered before incurring it, and prior to requesting
reimbursement or payment from an Affiliate account. Before disbursement,
the Affiliate will review all requests to verify that the request is consistent
with the intent of the donor and that funds are available.
Direct payment by an Affiliate to faculty, staff, students,
and/or other full or part-time employees of the University is
not allowed. Support for compensation, awards, or moving expenses
for the University employee may be authorized. However, direct payment
must be processed through the University Human Resource Office with the
Affiliate transferring funds to the appropriate University account.
Procedures for payment or expense reimbursements can
be obtained from the Affiliate organization
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