Budget Guidelines

Proposed budgets must be reviewed and approved via signature by the applicant's department chair and dean prior to proposal submission.

Include this completed Budget Guidelines document as part of the proposal.

Costs associated with replacement of exchange faculty

It is important that the faculty member meet with his/her department chair early in the process to inquire about the feasibility of the exchange.  The faculty member's department will need to determine which of the courses taught by the faculty member must be offered while they are away on exchange, and work with the dean's office to determine a plan to cover for them.  For example, will another faculty member or graduate student teach the courses if there is no funding in the dean's office or department to hire an adjunct to teach?

Costs Associated with the Exchange

Funds cannot be used to support travel and other costs incurred by accompanying family members.

Travel

• Airfare: Quoted market coach price as of time of proposal submission
• In-country travel (air, rail, rental car, etc.): Allowable provided the in-country travel can be justified in the context of the overall proposal objectives. Quoted market coach price for in-country travel required at time of proposal submission

Housing

• Applicants are strongly encouraged to seek out economic housing arrangements while on an exchange. Some of UM's institutional partners have subsidized living arrangements fro exchange participants or can provide valuable help in a search for off-campus housing.
• Retail housing in hotels is generally discouraged but may be allowable for short-term exchanges of a few weeks.
• For exchanges longer than a few weeks, it generally will be necessary to arrange for university housing or rent a comparably-priced apartment. The applicant is responsible for arranging all housing. Evidence that such arrangements are proceeding and that funds requested for housing are usual and customary (i.e., not excessive) must be included in the budget justification.

Meals and incidental expenses (M&IE)

• For exchanges taking place while the applicant is on university contract and drawing regular salary, no additional allowance will be made for meals and incidental expenses.
• For exchanges taking place while the applicant is off-contract, modest funding for meals and incidental expenses will be considered. To develop this part of the budget, the applicant should make contact with the host institution and find out what constitutes a reasonable per diem rate for meals and incidental expenses.

Supplies

• Not Allowed