Addressing
Address Format for Department/University Correspondence:
Title (personal name optional)
Department (School of Business)
Building name, room number (Skaggs, Room 1000)
32 Campus Dr.
City, St, Zip (Missoula, MT 59812)
Address Format for Students Living in Residence Halls:
Name
Address (1000 Jesse Hall)
City, St, Zip (Missoula, MT 59801)
Intra-Departmental Mail
Campus or Inter-departmental mail is defined as mail delivered within the University to other departments and dorms without additional postage costs. When forwarding a piece of mail or an envelope, visibly cross out the old address and write the new address in a clean space. Clearly address with the correct format described above (title, department, room/bldg.).
Illegible or Incomplete Addressing
Mail Services delivers incoming US Mail and campus mail from departments to identifiable UM addresses. If the address on the outside of a piece of mail is illegible or incomplete, Mail Services opens the item to determine the intended destination. If the destination of the mail is still unknown, it is returned to sender for a better department address.
International Mail
When addressing international mail, it is critical that the name of the country be written in English, in full (no abbreviations) on the bottom address line. An address in a foreign language is permissible provided the name of the city, province, and country are also indicated in English.
All mail leaving the U.S. must be totally sealed on all sides. (No staples, tabs, etc.) Parcels, also, must have no open seams.
Items of mail containing personal handwritten or typewritten correspondence must be sent as letters or letter packages. (Letter packages require a custom declaration.)
Any merchandise traveling to foreign destinations MUST have appropriate declaration forms completed and attached. Customs forms must be completed PRIOR to mailing. The required form varies by weight and country, so prior contact with our department will help eliminate delay of packages.
International Express Mail and Global Priority Mail are services available to most countries for expedited international mailings. Cost is determined by specific weight and country of destination.
Personnel Moves / Terminations
Campus departments must inform Human Resources and the Space Committee of any terminations or moves on campus. Mail Services staff are required to deliver University mail AS IT IS ADDRESSED. It is the responsibility of each department to determine if mail addressed to a former employee should be redirected to the individual who assumed that person’s position, or if the piece should be forwarded on via intra-campus mail or via USPS mail to employees who have left the University/department.