Sabbatical Application Instructions and Link
Please read the instructions before clicking on the link to Submittable below to apply for sabbatical.
- Sabbatical Applications are due October 30, per CBA 11.140. Please note Submittable previously listed the date as November 1. This has since been corrected as of 10/18/23.
- Applicants should solicit a letter from their department chair/director. Applicants will upload the letter as part of their application when prompted in Submittable. If you are a chair/director, you can request a letter from a colleague or simply upload a statement that you are the chair/director.
The Office of the Provost and UFA developed a scoring rubric that members of the Sabbatical Assignment Committee will use when evaluating applications for sabbatical assignment starting fall 2020. Faculty members preparing to apply for sabbatical are encouraged to view the evaluation rubric prior to preparing their application.
Preparing to apply for sabbatical?
Each fall, the Office of Organizational Learning and Development and Provost's Office co-host a session for faculty who are preparing their applications for sabbatical. Members of the Sabbatical Assignment Committee frequently attend to offer guidance.
If you have questions, please contact the Office of the Provost at 243-4689.
Any tenured faculty member who has completed six (6) years of satisfactory service at The University of Montana prior to the year for which sabbatical assignment is requested shall be eligible to apply for such assignment. A faculty member starting a sabbatical assignment shall have completed at least twelve (12) semesters or their equivalent of full-time service at The University of Montana since a prior sabbatical assignment. The elapsed academic terms need not be consecutive, but no more than two (2) semesters shall be counted for any one (1) fiscal year. Academic terms for which other types of leave were granted shall be excluded in determining academic terms of service.
Faculty must have already been awarded tenure in order to be eligible to apply for sabbatical. It is not possible to apply for sabbatical in the same year that one is applying for tenure.
An eligible faculty member must formally request assignment for Sabbatical Assignment to be granted. The complete online application for Sabbatical Assignment uploaded by the faculty member shall include the following information and documents:
- a listing of the specific semester(s) for which assignment is requested;
- a detailed plan for the scholarly or professional use of the sabbatical, including anticipated future value to the applicant, students, the department, and the University, time-sensitivity of the proposed activity, and a description of any fellowship, grant, or other arrangements that would aid in supporting the proposed project;
- a recommendation from the Chair;
- relevant supporting documents or invitations;
- a complete vita including a record of all professional activities; and
- the applicant's agreement to return to full-time service with the University for a period equal to the length of the sabbatical following expiration of the assignment or to refund the compensation paid him/her by the University during such assignment unless this obligation is specifically waived by the President or his/her designee.
Completed applications will be forwarded to the supervising Dean(s) for review. (NOTE: Sabbatical funds are not available for travel or living expenses; do not include requests for additional funding within this application. Instructional backfill requests are not a part of the sabbatical application or the responsibility of the faculty member.)
Following is a list of deadlines for the Sabbatical Assignment application process. The application must completed in the academic year prior to the year in which the Sabbatical Assignment is desired.
October 30: Deadline for faculty member to submit the complete Sabbatical Assignment application (as detailed above) to his or her Dean.
November 20: Deadline for the Dean to submit to the Sabbatical Assignment Committee all applications with comments and recommendations for each.
December 15: Deadline for the Sabbatical Assignment Committee to submit to the Provost its ranking of the applications and its recommendations.
Sabbaticals are extremely important to many faculty as a way to advance their scholarship, professional development, and collaborations. Sabbaticals are not automatically granted to all eligible faculty – there is a process of application, evaluation, and decision making spelled out in CBA 11.100.
The University is committed to support “as many sabbatical assignments as possible within the limits of available funding” (CBA 11.100) and the CBA describes a process which consists of a faculty committee that evaluates and makes recommendations to the Provost by ranking the applications.
Consistent with the CBA, the awards process is as follows:
- The Sabbatical Assignment Committee reviews applications, discusses them, and delivers their recommendations to the Provost in mid-December. Their review includes assigning each application a score.
- The Provost’s office receives the scores and adds information about the financial impact of each sabbatical based on whether each application is for a year-long sabbatical assignment or a semester-long sabbatical assignment.
- Using the Sabbatical Assignment Committee review scores, the Provost determines a cutoff score for awarding year-long sabbatical assignment applications, and a cutoff score for awarding semester-long sabbatical assignment applications. This is designed to result in the maximum number of sabbaticals being awarded that is possible (given the funds that are available), consistent with the rankings. PLEASE NOTE, February 2024. The italicized section above was found by the Provost Office to be in conflict with UFA CBA 11.140. For the 2023-2024 sabbatical cycle, committee scores were taken as ranked and a cut-off score for awarding all sabbatcials based on merit was used regardless of the length of the sabbatical requested based on available funds.
- Typically, year-long sabbaticals are cost neutral or positive, and semester sabbaticals require an investment of funds – so year-long sabbaticals help us afford more semester length sabbaticals. The fund balance of year-long and semester sabbaticals plus an investment of funds from the Provost’s office results in as many sabbatical assignments as possible being funded while following the Sabbatical Assignment Committee review scores. Applications are not moved up or down the scored list based on cost.
The Collective Bargaining Agreements (Section 11.150) require that a faculty member submit a report summarizing the activities and results of his or her Sabbatical Assignment project within one semester of completion of the Sabbatical Assignment.
Please email your sabbatical report to firstname.lastname@example.org.