ORSP Forms

Additional Information Request (AIR) Form

Checklist for Proposal Approval (E-Prop)

Click here to log in to E-Prop:  


E-Prop provides web-based routing and approval for the University community.  It does not interface with any sponsor submission platforms. Required attachments include a budget, budget narrative, and scope of work, all of which may be in draft (close-to-final) form.

Users must have a umontana alias and a NetID and password

If you have questions using E-Prop, refer to the Help Tab within E-Prop, or contact your departmentally-assigned pre-award point-of-contact for assistance. 

Refer to the Internal Notice Required for Proposal Submission to determine how much time is required by ORSP for processing your proposal.

Additional funding?  Refer to this determination chart to see whether or not an e-prop is required. 

Cost Allowability Confirmation

Word docCost Allowability Confirmation for Federal and Federal flow-through funds 

This request is used during proposal preparation to document the appropriateness of direct charging costs that are normally considered F&A costs (general use items routinely purchased/provided by the University) on projects with federal and federal flow-through funding. See Cost Determination Guidelines.

´╗┐Cost Sharing

Cost Transfer

An ORSP Cost Transfer corrects an cost allocation error involving a grant index and moves an expenditure from one index number to another, regardless of sources of funds. Refer to ORSP Procedures.  

Excel file  Payroll -  Note that a Payroll Cost Transfer cannot be used in any circumstances that would result in an increase or decrease of an employee's pay.  This type of transaction must be corrected with an HRS Request for Personnel Transaction (RPT) via U-Approve

Excel fileNon-payroll via U-Approve; additionally, non-payroll cost transfers may be submitted via the paper version.

Determination of Subrecipient/Contracted Services

Export Control Review

To meet federal requirements, the Export Control Review may be used to determine the applicability of the federal export control regulations to proposed research projects.

F&A Cost Waiver Request

Word doc F&A Cost Waiver Request 

Unless the project totals $10,000 or less, requests for full or partial waiver of F&A recovery require approval by the chair/director, dean, and vice president for research via the E-Prop submission platform

Completion of this form is unnecessary if sponsor documentation limits F&A recovery.  

See more information regarding F&A and instititutional guidelines regarding requests to waive the University's F&A recovery.  

Federal Per Diem Travel Advance

The Federal Per Diem Travel Advance is used in rare occasions when PI requests an advance for non-UM employees.

Fly America Act

The Foreign Air Travel Certification Form is part of ORSP's Travel Guidelines.

NIH Assurance Compliance

OPAS (Org Prior Approval System)

Word docSubmited via U-Approve.  Use to 1) establish index prior to receipt of formal award document, 2) pre-award spending; 3) budget change, 4) add carryforward; and 5) no cost time extension.  See Award Management Tips for DRAs for more information about budget revisions and time extensions and the Expanded Authority matrix. Paper version of form is also available.

Participant Support Costs

Sponsored Programs Payment of Awards to Students

Statement of Collaboration and Inter-Institutional Agreement

Subrecipient Commitment Form

Stipend Request

Time Sheet for Monthly Grant Funded Employees

Since HRS requires the time sheet to be submitted prior to the end of the month (about the 20th), a time sheet is often submitted that often needs to be adjusted the next month.  When paid from grant funds, such adjustments may require payroll cost transfers and adjustments to effort reporting.

Excel fileThis monthly time sheet runs from the 16th through the 15th so that the recording/reporting of labor distribution can be accurately recorded/reported and then fed into an RPT.  This is only a recording tool; payroll will not be impacted.  If someone is hired early in a month, simply reflect that in the first half of a time sheet (through the 15th) and use a new time sheet to then reflect the 16th through the 15th; similarly, at the end of the fiscal year, reflect May 16th through June 15th then June 16th through June 30th in one sheet and July 1st through July 15th in a second sheet so that recording is accurate.  Begin a new time sheet July 16th.   

´╗┐Third Party Contributions Report

University Match Funds