University Hall, the Oval and surrounding building from above on a sunny morning

Business Services

ATTENTION: Procard Reports are no longer being utilized for Procard reporting. All transactions that post on 12/23/2025 or later will be processed and reported in Track Your PATH ProCard. Please only use Procard Reports for transactions posting Cycle 06 of FY26 (11/22/2025 - 12/22/2025) or before.

Please access the PATH Desk's Teams Channel for more information and resource on the new Track Your PATH system.

Procard Reports can be requested by Department Account Managers only. 

Prior to login: please review the Reports Help Guide.

Reports Support: contact Accounts Payable

(406) 243-2384


See Also: NetID Password Management

UM Procard cannot be used for:

  • Cash Advances
  • Per Diem Meals
  • Gift Cards/Gift Certificates
  • Personal Expenses
  • Special Requirement Items
  • Gas for Personal Vehicles

UM Procard holders are responsible for:

  • All activity on their cards.
  • Retaining all original itemized Procard receipts and submitting them to their departments' Procard Account Managers immediately after charge has been made.

Reporting a Lost or Stolen UM Procard

Report a lost/stolen UM Procard 24 hrs/7 days a week call immediately:

US Bank Cardmember Service
(800) 344-5696

Making a UM Procard Purchase

  1. Have vendor include an original itemized receipt with the merchandise. Submit receipt to your account manager immediately after product is received.
  2. Ensure that the vendor has the correct shipping information, and billing address (32 Campus Drive #2304, Missoula, MT. 59812).
  3. When goods arrive, confirm receipt by signing the shipping document.

How to obtain a UM Procard

  • Read the UM Procard Purchasing Guidelines.
  • Complete the UM Procard application with your department Procard Account/Business Manager, obtaining approval from your department head and forward the application to Business Services Procard.
  • Your card takes about 10 business days to arrive.  You will be notified to pick up your card in Business Services Accounts Payable: sign your cardholder agreement, and receive activation instructions.  ID will be requested for pickup of your Procard. 
  • You should sign your card and keep it in a secure location.

Preparing Your Procard for Travel

  • Please contact the aforementioned cardmember service number found on the back of your Procard (800-344-5696) before you travel to make US Bank aware of your travel plans.
  • US Bank may flag your transactions for fraud review if they are not aware you are traveling and using your Procard in a location it is not typically used in. This will temporarily deactivate your card.
  • Calling the bank before your trip will help prevent this!

UM Procard Reconciliation Schedule 

Cycle date and when the redistribution was completed
Cycle Date
Cycle Report Notification sent to UM Procard Dept. Manager when transactions are available.		 Redistribution
 complete by UM Procard Dept. Manager
by 5:00 p.m.
Cycle 01 06/24/25 - 07/21/25 07/28/25
Cycle 02 07/22/25 - 08/21/25 08/28/25
Cycle 03 08/22/25 - 09/22/25 09/29/25
Cycle 04 09/23/25 - 10/21/25 10/28/25
Cycle 05 10/22/25 - 11/21/25 12/01/25
Cycle 06 11/22/25 - 12/22/25 12/29/25
Cycle 07 12/23/25 - 01/21/26 01/28/26
Cycle 08 01/22/26 - 02/23/26 03/02/26
Cycle 09 02/24/26 - 03/23/26 03/30/26
Cycle 10 03/24/26 - 04/21/26 04/28/26
Cycle 11 04/22/26 - 05/21/26 05/28/26
Cycle 12 05/22/26 - 06/22/26 06/29/26

PROCEDURES, FORMS & REPORTS:

INSTRUCTION & TRAINING:

PURCHASING ALCOHOL:

  • Generally, state funds and student/tuition/fee money will not be used to purchase alcoholic beverages
  • Funding Sources Allowed:
    • Unrestricted UM Foundation accounts
    • Designated and/or Auxiliary funds may be used in instances where the service of alcohol is reasonable to achieve a business outcome
  • Funding Sources Disallowed:
    • State appropriated funds
    • Student tuition dollars and student fees or funds
    • Residence Life social funds
    • Grant funding dollars
    • Employee groups organizational funds
    • Student groups organizational funds
  • ***Non-State/Non-Grant Index Codes (3 alpha-characters + 3 digits) will typically be used for alcohol purchases. Please confirm the index you are using is acceptable before submitting.***
  • Alcohol Policy
  • Entertainment/Alcohol Request (Forms Page)

For assistance contact Accounts Payable
Phone: (406) 243-2384