Procard Reports
Procard Reports can be requested by Department Account Managers only.
Prior to login: please review the Reports Help Guide.
Reports Support: contact Accounts Payable
(406) 243-2384
See Also: NetID Password Management
UM Procard cannot be used for:
- Cash Advances
- Per Diem Meals
- Gift Cards/Gift Certificates
- Personal Expenses
- Special Requirement Items
UM Procard holders are responsible for:
- All activity on their cards.
- Retaining all original itemized Procard receipts and submitting them to their departments' Procard Account Managers immediately after charge has been made.
Reporting a Lost or Stolen UM Procard
Report a lost/stolen UM Procard 24 hrs/7 days a week call immediately:
US Bank Customer Service
(800) 344-5696
Making a UM Procard Purchase
- Have vendor include an original itemized receipt with the merchandise. Submit receipt to your account manager immediately after product is received.
- Ensure that the vendor has the correct shipping information, and billing address (32 Campus Drive #2304, Missoula, MT. 59812).
- When goods arrive, confirm receipt by signing the shipping document.
How to obtain a UM Procard
- Read the UM Procard Purchasing Guidelines.
- Complete the UM Procard application with your department Procard Account/Business Manager, obtaining approval from your department head and forward the application to Business Services Procard.
- Your card takes about 10 business days to arrive. You will be notified to pick up your card in Business Services Accounts Payable: sign your cardholder agreement, and receive activation instructions. ID will be requested for pickup of your Procard.
- You should sign your card and keep it in a secure location.
Cycle Report Notification sent to UM Procard Dept. Manager when transactions are available. |
complete by UM Procard Dept. Manager by 5:00 p.m. |
---|---|
Cycle 01 06/22/23 - 07/21/23 | 07/28/23 |
Cycle 02 07/22/23 - 08/21/23 | 08/28/23 |
Cycle 03 08/22/23 - 09/21/23 | 09/28/23 |
Cycle 04 09/22/23 - 10/23/23 | 10/30/23 |
Cycle 05 10/24/23 - 11/21/23 | 11/28/23 |
Cycle 06 11/22/23 - 12/21/23 | 12/28/23 |
Cycle 07 12/22/23 - 01/22/24 | 01/29/24 |
Cycle 08 01/23/24 - 02/21/24 | 02/28/24 |
Cycle 09 02/22/24 - 03/21/24 | 03/28/24 |
Cycle 10 03/22/24 - 04/22/24 | 04/29/24 |
Cycle 11 04/23/24 - 05/21/24 | 05/28/24 |
Cycle 12 05/22/24 - 06/21/24 | 06/28/24 |
PROCEDURES, FORMS & REPORTS:
INSTRUCTION & TRAINING:
- Cardholder Responsibilities
- Quick Reference Guide for Cardholders
- Redistribution Quick Reference Guide
PURCHASING ALCOHOL:
- Generally, state funds and student/tuition/fee money will not be used to purchase alcoholic beverages
- Funding Sources Allowed:
- Unrestricted UM Foundation accounts
- Designated and/or Auxiliary funds may be used in instances where the service of alcohol is reasonable to achieve a business outcome
- Funding Sources Disallowed:
- State appropriated funds
- Student tuition dollars and student fees or funds
- Residence Life social funds
- Grant funding dollars
- Employee groups organizational funds
- Student groups organizational funds
- ***Non-State/Non-Grant Index Codes (3 alpha-characters + 3 digits) will typically be used for alcohol purchases. Please confirm the index you are using is acceptable before submitting.***
- Alcohol Policy
- Alcohol Approval Forms
For assistance contact Accounts Payable
Phone: (406) 243-2384