Graduation Information

For general policies and procedures go to Graduation Appeals Procedures.  Scroll to form number 203.50.  

The Graduation Appeals Committee meets the first Monday of every month (subject to change).  The appeals forms are due to the Registrar's Office one week before each meeting.  For further information, please contact Paulette Nooney.

You must apply for graduation. Applications are available in the Registrar's Office (Lommasson Room 201), at the front desk or from the Graduation Forms tab above.

Submitting the application one year in advance allows time for your major department and the Registrar's Office to check for any problems while there is still time to correct them.

There is a $40 graduation fee (or $55 if turned in during the late period) which is to be paid at the Cashiers in Treasury Services. Once the application has been approved by the major department, pick up the application from the department and have it in hand when paying the fee. The graduation fee is a one-time fee for students seeking an undergraduate degree or certificate.


Semester of Graduation Deadline Deadline with $15 Late Fee
Fall Last Friday in April First Monday in October*
Spring Second Friday in November First Monday in March*
Summer Last Friday in February First Monday in June*


*Graduation applications submitted after this date will be deferred to the following semester.

Paulette Nooney Students whose last name begins with A-K
(406) 243-2422

Kyle Brester Students whose last name begins with L-Z
(406) 243-2421

We can help you with graduation information!

We can help you with general education petitions!

What is an Apostile?

An Apostile is a certification, commonly used to refer to the legalization of a document for international use under the terms of the 1961 Hague Convention. Documents - including official academic transcripts and diplomas - which have been notarized by a notary public  and then certified with a conformant apostile (Montana Secretary of State's Office) are accepted for legal use in all the nations that have signed the Hague Convention. 

The University of Montana's procedures to request an Apostile on a Diploma and/or Official Academic Transcript follows.  In general, you should allow a minimum of three to four weeks for an apostile request to be processed. 

Montana Secretary of State Website

Information regarding an apostile on an academic transcript is near the bottom of the web page on the certification and apostile section of the Secretary of State's website.

Procedures to Request an Apostile on a Diploma and/or Official Academic Transcript

  1. Transcripts: Request an official transcript through the Registrar’s Office. The charge for an official academic transcript is $10.00 per copy. Instructions for ordering an official transcript may be found on the Registrar's website. Questions may be directed to 406-243-2996.
    Diplomas: Provide the original diploma or order a replacement through the Registrar’s Office. Questions may be directed to 406-243-2422
    • Include a check in the amount of $30.00 payable to The University of Montana.
    • Allow eight weeks for processing the order.
    • Send a request in writing stating that the replacement will be used in the Apostile process to Registrar’s Office - Attention Apostile, The University of Montana, 32 Campus Drive, Missoula, MT 59812.
  2. Include in the packet addressed, stamped envelopes. One envelope for the Registrar’s Office to send the documents to the Secretary of State and the other indicating the destination of the completed document(s).
    • Postage on each envelope should allow for as many documents as you are requesting being processed for apostile.
    • A personal or cashier’s check made out to the Montana Secretary of State in the amount of $10 for each document to be validated must accompany the request. 
  3. Upon receipt of the request in the Registrar’s Office, the process is as follows:
    1. The transcript and/or diploma is signed on the back by the Registrar and notarized.  The notarization includes all the usual information necessary for a notarized document.
    2. The signed document(s), student-addressed envelope, check, and cover letter from the Registrar’s Office  are then mailed to the Secretary of State’s office at the address below. Their certification information is available on the Secretary of State’s office website.
    3. Students may expedite the process by requesting and paying for overnight delivery of the document(s) through any or all phases of the process.
  4. As a general rule, students should allow 3-4 weeks for completion of the Apostile process.  Processing time may vary by time of year and demand for the Apostile services.  If a replacement diploma is ordered, add an additional eight weeks for processing.
Ms. Della Dobbins
Notary Compliance
Montana Secretary of State
State Capitol, Room 260 
P.O. Box 202801 
Helena, MT 59620-2801