Approver Guide

Webtime Entry Approver Guide

Be on the lookout for the misuse of earn codes.

The deadline for approving timesheets is no later than 5:00pm on the first working day after the pay period ends.
‘Return for Correction’ should only be used when sufficient time exists to meet the deadline.
Inform your employee if their timesheet has been returned for correction.

Login to GrizPortal using your Net ID & password.
Click on ‘Employee’ link.
Click on the ‘Enter Time’ button on the right side of the page.
Under My Choice, click ‘Approve or Acknowledge Time’. NOTE: If you’re acting on behalf of another Approver, select the appropriate choice from the Act as Proxy dropdown box.
Click the Select button.
From the Dept. & Description My Choice Pay Period drop down box, select the current pay period
Select the appropriate radial button to “Sort employees’ record by_____”.
Click the Select button.

In the Other Information column, look for comments.
In the Name, Position & Title column, click the blue hyper link of the employee’s name.
Review the submitted timesheet in detail. Be sure to scroll right to view all the information.
Pay specific attention to the hours reported by your employee and on what day the hours were reported.
To review leave balances, click on the link in the Other Information column to the right.
Click the Approve button under the Employee’s name if the timesheet is correct.
NOTE: The page will refresh and display a message that the timesheet was approved.
Click the Next button or Previous Menu button to access the next timesheet to be approved if you approve more than one.

If you find an entry on the timesheet that the employee must correct, return the timesheet for correction as follows:
Click the Add Comment button. NOTE: Add Comment must be clicked first before Return for Correction.
Type a message to the employee explaining what correction(s) are needed for their timesheet to be approved.
Click the Save button.
Click the Previous Menu button to return the time sheet.
Click the Return for Correction button. A message will appear saying “Time transaction successfully returned for correction”.
Click the Previous Menu button to return to the Approver Summary Page.
Contact the employee to let them know their timesheet has been returned for correction. NOTE: Add in email subject line to employee(s): “TIMESHEET RETURNED FOR CORRECTION”.

Every Approver must identify at least one proxy.
A proxy is a person who can act as an Approver if you’re not available. You must setup your own Proxy.
On the Selection Criteria page, click the Proxy Set Up link which appears at the bottom of the page.
From the Name dropdown box, select the person you want designated as a proxy. The list is confusing, as it displays the first name, last name, and Banner login, but is sorted by last name.
Check the box in the Add column.
Click the Save button.