What about Contracts?
Contracts help the University of Montana carry out its work—but they also create legal and financial obligations. Effective contract management ensures those obligations are clear, appropriate, and fulfilled. By following the University’s contract process, employees help reduce risk, ensure compliance, and support successful partnerships. Use this page to find guidance, resources, and answers to common questions.
What is GrizMart?
GrizMart is the University’s online electronic procurement system hosted by Jaggaer which allows campus faculty and staff to easily search and shop online for products and services and upload contracts.
The Contract Submission Portal
To access the contract submission tool, first log in to Griz Mart and select the link on the landing page. Once inside the tool, click “Submit Contract” to begin and upload your file (PDF, Word, Excel, CSV, or TXT). The system will automatically scan your document for sensitive content and pre-fill key tags, which you must review and adjust before completing a short form with essential details such as contract name, type, department, and start date. After submission, your contract will be immediately available in the system with a confirmation message. You can track its progress through statuses like Under Review, Approved, or Completed.
Once a contract is approved, a contract manager will be assigned to oversee its entire lifecycle, including renewals, potential redactions or disputes, and any associated payments and billing. For more detailed instructions on using the contract management tool, please refer to the reference guide and user guide available under the Resources section.
GrizMart Training
An introduction to basic Grizmart training is offered to all new users on the 2nd Wednesday of each month at 9:00am via Microsoft Teams. Please email Bob Hlynosky, bob.hlynosky@mso.umt.edu, or Jody Parrow, jody.parrow@mso.umt.edu to register.