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Faculty Senate

Required OCHE Forms for Program Requests

All program proposals require an Academic Proposal Request Form.

This form serves as a checklist and identifies any additional documentation needed for your proposal, such as a Curriculum Proposal Form, Fiscal Analysis Form, Program Termination and Moratorium Form, Request to Plan Form, or other OCHE forms.

Before Submitting

  1. Complete the Academic Proposal Request Form.
  2. Review the form to determine any additional required documents.
  3. Upload all required forms in the Attachments section.
  4. Do not enter item numbers or obtain signatures. The Office of the Provost will coordinate those steps after Faculty Senate review.

 

This table breaks down what forms are required for submission to OCHE by each request type.

Required Forms for each Request Type 
Request Type  Required Form(s) 
Level I: OCHE Notification 
Placing a Postsecondary Educational Program into Moratorium

Academic Proposal Request Form

Program Termination/Moratorium Form 
Withdrawing a Postsecondary Education Program from Moratorium

 Academic Proposal Request Form 
Re-titling, Terminating, or Revising a Campus Certificate of 19 Credits or Less Academic Proposal Request Form 
Offering an existing Postsecondary Educational Program via Distance or Online Delivery Academic Proposal Request Form 
Level I: OCHE Approval 
Re-titling an existing Postsecondary Educational Program Academic Proposal Request form 
Terminating an existing Postsecondary Educational Program 

Academic Proposal Request Form 

Program Termination/Moratorium Form 
Consolidating existing Postsecondary Educational Programs 

Academic Proposal Request From 

Curriculum Proposal Form 
Establishing a New Minor where there is a Major or Option in a Major 

Academic Proposal Request Form

Curriculum Proposal Form 
Revising a Postsecondary Educational Program

Academic Proposal Request Form 

Curriculum Proposal Form 
Establishing a Temporary C.A.S. or A.A.S. Degree Program  Academic Proposal Request Form 
Withdrawing a Postsecondary Program from Moratorium Academic Proposal Request Form 
Establishing a Campus Certificate of 29 Credits or Less

Academic Proposal Request Form 

Curriculum Proposal Form
Level II: OCHE Approval  
Establishing a New Postsecondary Educational Program 

Academic Proposal Request From 

Curriculum Proposal Form 

Fiscal Analysis Form 

Completed Request to Plan Form 
Requesting Permanent Authorization for Temporary C.A.S. or A.A.S. Degree Program

Academic Proposal Request Form 

Curriculum Proposal Form 

C.A.S/A.A.S Curriculum Proposal Form 

Fiscal Analysis Form 
Requesting a Variation of the 120-credit Baccalaureate Degree Academic Proposal Request Form 
Forming, Eliminating, or Consolidating an Academic, Administrative, or Research Unit

Academic Proposal Request Form 

Curriculum Proposal Form or Center/Institute Proposal Form 

Completed Request to Plan Form (except when eliminating or consolidating)
Re-titling an Academic, Administrative, or Research Unit Academic Proposal Request Form 

Need assistance? Contact the Faculty Senate Office if you are unsure which forms are required for your proposal.

Editorial Catalog Changes

Editorial catalog changes should be requested via CourseLeaf and are implemented by the Office of the Registrar. These types of changes do not require review or approval by curriculum committees or Faculty Senate. See Procedure 201.30.3 Editorial Catalog Changes. Departments should review their catalog copy each academic year. Editorial change requests can be submitted in CourseLeaf Program Management using the edit request type of "Catalog Editorial Change."

Curriculum Review

All curriculum proposals are routed through CourseLeaf for review and approval. Proposals are entered into CourseLeaf by completing the appropriate form and uploading any additional required forms or supporting documents. Once the form is complete and ready for submission, click on the "Start Workflow" button to begin the review workflow.

See the CourseLeaf Handbook for detailed instructions on the navigation of CourseLeaf, including screen shots. 

Career Competencies Worksheet

Proposing