Food for Resale

Potlucks held on campus must be for social gatherings and not for fundraising purposes, therefore potluck guests may not be charged a fee to participate in the event.  Potlucks must be through a University-affiliated group such as ASUM student groups, faculty, or staff.

• Potlucks held in the University Center must be scheduled through the Event Planning Office and confined to a specific area. Potlucks held in the Missoula College buildings must be approved by the facilities manager and the Dean of Missoula College.
• Potlucks may not be held in areas accessible to the public.
• Participation must be restricted to members, spouses, families, and/or guests of the University of Montana affiliated groups.
• Alcoholic beverages are prohibited.
• Participants must furnish their own service ware (i.e., plates, silverware, utensils, paper goods, cups, napkins, etc.), or rent service ware from a private business. 
• Sponsoring groups may not advertise the potluck publicly.  Notification is limited to word-of-mouth only.

The event sponsor, who must be in attendance at the potluck, is responsible for the safety and wholesomeness of the food served, subject to the published “Guidelines for a Safe Event Involving Food,” published by the Missoula City-County Health Department (available from UC Event Planning).

FOOD NOT FOR RESALE

Potlucks held on campus must be for social gatherings and not for fundraising purposes, therefore potluck guests may not be charged a fee to participate in the event.  Potlucks must be through a University-affiliated group such as ASUM student groups, faculty, or staff.

• Potlucks held in the University Center must be scheduled through the Event Planning Office and confined to a specific area. Potlucks held in the Missoula College buildings must be approved by the facilities manager and the Dean of Missoula College.
• Potlucks may not be held in areas accessible to the public.
• Participation must be restricted to members, spouses, families, and/or guests of the University of Montana affiliated groups.
• Alcoholic beverages are prohibited.
• Participants must furnish their own service ware (i.e., plates, silverware, utensils, paper goods, cups, napkins, etc.), or rent service ware from a private business. 
• Sponsoring groups may not advertise the potluck publicly.  Notification is limited to word-of-mouth only.

The event sponsor, who must be in attendance at the potluck, is responsible for the safety and wholesomeness of the food served, subject to the published “Guidelines for a Safe Event Involving Food,” published by the Missoula City-County Health Department (available from UC Event Planning)

DONATED FOOD PRODUCT

Examples: Food samples, donated food products, and all donated alcohol.

• Donated food and/or beverage must be for a University-affiliated event.
• All food must be provided by a licensed vendor and delivered to the client without charge.  The client must provide documentation of the donation from the licensed vendor.  When the event is scheduled, a menu must be provided to the UM Catering Manager and the Facility Manager. A Right of First Refusal form must be completed and submitted for approval, which includes a complete list of donated products for the event.
• UM Catering will charge appropriate fees for the service of donated food and beverages.
• All food and beverage must meet all applicable federal, state, and local codes pertaining to the service of food and beverage for public consumption.
• The client must prominently display a sign at the event which states that the products have been donated and by whom.
• The client will be responsible for all safe food handling procedures, proper storage and delivery, service (where applicable), and removal of any remaining product, with the exception of any alcoholic beverages which must be delivered to and served by UM Catering staff (UM Alcohol Policy).
• If UM Catering is not serving the food, a permit may be required by Missoula City-County Health Department to serve donated food. Obtaining a permit from the Missoula City-County Health Department is solely the responsibility of the client.

FUNDRAISERS

Groups wishing to serve food and charge a fee for events that are not open to the general public must apply for and receive a “non-Profit Organization Temporary Food Service Establishment” permit from the Missoula City-County Health Department. Missoula City-County Health Department requires this form to be completed at least two weeks prior to the event.  The event must also be registered with the manager of UM Catering, the director of Campus Dining and the manager of the facility where the event is to be held. These events are subject to inspection by the Missoula City-County Health Department.