To recruit an employee at the UM, a Recruitment Authorization Form (RAF) must be submitted and approved prior to the recruitment for all position types:
- Staff
- Temporary Staff
- MUS Contract Professional
- Letter of Appointment
- Administrator
- Faculty
- Non-tenurable Faculty
Help Contact
Please contact the HRS Recruitment Office for questions related to the RAF. However, first please review the help guide below for information. If you cannot find a solution to your question, contact uapprove@mso.umt.edu.
General Information
Form Type
A user must select a form type when starting a RAF.
Replacement
For a RAF replacement, a user can search an existing position by 790
or by name of the person that is being replaced.
For the name search, a partial search is conducted based on the first name and last name. Only a set number of results are returned when a user clicks the "SEARCH" button. If you don't see the person you're looking for, try using the full last name and a couple letters of the first name.
Once a person's information is selected, the Position No, Position Title, Time Sheet Org, Time Sheet Org Title, FTE, Employee Class Code, Suffix and Vice (the person being replaced) will fill into the RAF.
Form Requirements
The form can only be submitted when all required fields have been entered. Like all U-Approve forms, if the SUBMIT button is disabled, then a requirement hasn't been met. Please save your form before reviewing it for errors.
If the SUBMIT button is disabled, there are additional requirements that must be met. An example of a check like this is to ensure all distribution records have been saved. The checks vary per Position Type and Position Subtype.
Hiring Committee Nominees
The requirements vary for the Hiring Committee. All Position Type's require at least one Search Committee Chair.
For Faculty and MUS Contract/Contract Professional Administrators, the the number of students are checked during submission.
However, you will still be required to select the checkbox verifying that the correct number of students are part of the search committee.
Role Description Requirements
The role description is required for Non-faculty position types.
Routing Requirements
Routing requirements are based on the Position Type. If your department requires additional approvals, then the approvals should be added to the appropriate routing group.
The required routes are the same for every Position Type with the exception of Faculty. When the Position Type is Faculty, the RAF will not go to the Compensation Office for approval.
The Recruitment Officer is based on the Position Type field and will be set automatically.