Personnel Activity Report

Stages of the Process: Overviews

Example Videos

General Use Information

  • First review the status of the record which appears in list form on the U-Approve users homepage as well as at the top of each opened record.
  • Use the scroll bar to view the complete record before taking any action.
  • Records automatically approved by the system are also visible but do not require action. They are for informational purposes only.
  • Records automatically approved by the system are clearly marked in the approval comment section as “Automatically approved by system.”
  • C&G Leave Pool (MAF002, any sick or annual leave taken) is automatically certified.
  • Before clicking "SUBMIT" all users are required to certify their submission by checking the checkbox that signifies their acknowledgement of this requirement. 
  • A submission cannot be modified after submitting.  Review your submission carefully before clicking "SUBMIT".
  • All records are complete following Principal Investigator (PI) approval. The Sponsored Program Specialist (SPS) is required for final approval when a corrective action is required or cost match is present. 

Notification Emails

Notification emails are issued at the following stages of the process:

  • To the employee when the initial pull occurs.  The associated Departmental Research Administrator (DRA) also receives a notification.
  • To the PI if an employee record requires PI action or is late based upon the established process timeline.
  • To the SPS after the PI completes approval and only when corrective action is required or cost match is present.
  • To the ORSP Director following two previous late notices.

Process Timeline Notes

  • The first notification email allows the employee two (2) weeks to approve their record(s) and notifies the DRA that the Personnel Activity Report (PAR) process-window is open.
  • The PI receives a notification email two (2) weeks after the initial employee notification if the PI still needs to approve PAR records for an employee.
  • Two (2) weeks after PI notification, the first late notice is issued if a PI still needs to approve PAR records for an employee.
  • Two (2) weeks after the first late notice, the second late notice is issued to the PI if the PI still needs to approve PAR records for an employee.
  • Two (2) weeks after the second late notice, the third late notice is issued to the ORSP Director. 
  • Notification emails containing links to a specific record can be forwarded to other employees for appropriate action as necessary.

Search Notes

  • Search functionality allows all U-Approve users to view employee records.